Finance Officer

**Main purpose of the job**:

- Contributing to the smooth running of RHAP by providing administrative, operations, and financial support in compliance with WHC policies and regulations and donor contracts

**Location**:

- **Rosebank - Johannesburg**

**Key performance areas**:

- Financial and procurement administration support_
- Reporting on grant budgets (planned versus actuals) in line with donor contracts
- Managing Budget allocations for expenses/payments as per grant contracts, ensuring expenses are allocated to the correct budget line items
- Assist in donor financial reporting and liaise with the WHC finance team
- Reconciling project credit cards
- Oversee and reconcile petty cash, advances
- Assist with cost reallocations and cost recoveries across grants
- Ensure the division is meeting donor budget/financial agreements as well as WHC compliance guidelines regarding its finances
- Work with suppliers to prepare tax invoices, bank confirmation letters, and company registration documents
- Load payments on P2P and Submit payment requests via EPMV
- Source company registration documents, submit to compliance for loading & file accurately
- Communicate with suppliers in a timely manner about payment status
- Manage correspondence from/to suppliers and resolve any discrepancies
- Draft motivation letters for advanced payments
- Human Resources_
- Verifying project payroll monthly summaries sent by HR
- Processing any reallocations/cost recoveries relating to payroll/salaries in compliance with WHC guidelines and donor/grant agreements
- Service Provider/Contractor Management_
- Support project teams preparing documentation for the procurement of goods and services and liaise with contractors to compile required documents/information
- Liaise with all RHAP service providers/contractors to ensure invoices are submitted and paid timeously
- Maintain electronic files for all contractors, including signed contracts & required documents and invoices
- Support project teams in contract payment/tracking
- Liaise with WHC finance and legal/contracts team on a regular basis to ensure consistent, clear communication and compliance with WHC guidelines
- Verifying project payroll monthly summaries sent by HR
- Administrative Support_
- Perform miscellaneous clerical duties such as courier, posting services, and drafting and editing letters
- Assist in ordering office supplies and stationery
- Perform any other ad hoc administration duties as assigned
- Book travel arrangements, flights, car rentals, accommodations, and per diems for staff and external stakeholders
- Proactively support the travelers to ensure arrangements go smoothly per plan

**Required minimum education and training**:

- **Grade 12 with relevant Diploma or Degree in Finance or Business Administration or the like**

**Required minimum work experience**:

- **Minimum 3 or 5 years of Business, Finance, Operations, and Administration experience**

**Desirable additional education, work experience, and personal abilities**:

- Excellent proficiency in MS Office 365, including Word, Excel, and Teams
- Experience working in a donor-funded Organisation/NGO or project-based environment or grant management
- Budget planning and Budget management
- Exceptional organizational, finance, operations, and administrative skills
- Strong attention to detail
- Client-focused, confident, and friendly
- Proactive, able to exercise discretion and independent decision-making
- Able to prioritize own workload and meet deadlines
- Self-motivated and able to work independently and work as part of a multidisciplinary
- Ability to use/learn in-house online procurement and payment systems

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - RHAP, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.