Office General Manager/ Clerk
2 weeks ago
3years
- Understand the different businesses within the group
- Attend, record and transcribe minutes of management meetings, working groups and other meetings as required
- Maintain meeting schedules and minute taking calendars
- Ensure minutes of meetings are recorded in an accurate and timely manner
- Drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and equipment
- Taking rough notes that accurately reflect the decisions and discussion that took place during the meeting
- Responsibilities and ownership must be clearly indicated within the minutes
- Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner
- Allocation of car park spaces for qualifying staff
- Monthly cell phone reimbursement report
- Manage the uniform process for the Group
- Ensure that qualifying employees are fitted for uniforms and that the order is placed
- Ensure that sample ranges are fully stocked and sanitized on a regular basis
- Establish and maintain office SOP’s
- General appearance and upkeep of offices
- Conduct performance appraisals with staff
- Relevant University Degree or Diploma. E.g. BComm Degree advantageous
- Minimum 3 years’ experience as Office Manager/Administrator or similar role
- Ability and experience taking detailed minutes
- Able to prioritise and ensure smooth execution of tasks
- Fluent in English - spoken and written
- Strong attention to detail and accuracy
- Maintain high levels of professionalism
- Well organized with an understanding of priorities and changing demands
- Organisational, planning and multi-tasking skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgement and decision-making ability
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