Project Support Coordinator

5 days ago

Johannesburg, South Africa Hatch Full time

**Requisition ID**:80158

**Job Category**:Engineering

**Location**:Johannesburg, Gauteng, South Africa

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Our Project Delivery Group (PDG) helps clients with world-class project delivery from studies to building assets, operating the assets, and developing efficiencies through our people, methodologies, governance, and systems. Our engineering and project management and construction disciplines ensure safe, efficient, and sustainable delivery of projects globally across the metals and mining, infrastructure, and energy sectors.

Project Support Coordinators (PSCs) are responsible for supporting project participants in capturing all correspondence and uncontrolled project documents in the EDMS.

PSCs are responsible for assisting the project Lead PSC in all document management activities and other project administration tasks as required by the project teams.

The document management responsibilities, duties and reporting lines of a site PSC are the same as the home office PSC or as required by the Construction Manager and the project.

**Key Responsibilities**

PSCs are responsible for understanding and supporting all project functional groups in:
**Project Procedures**
- Interrogating the PLP Library, project specific procedures and templates to develop documents using the correct project template and accurately registering the documents in the EDMS
- Supporting all project participants in complying with project procedures and using the EDMS to capture project documents
- Understanding and complying with each functional group’s procedures
- Formatting and quality checking project documentation
- If required formatting and collating proposal documents
- Registering, allocating document numbers for correspondence and uncontrolled documents and storing documents in the correct EDMS folders
- Distributing correspondence and other uncontrolled documents to clients, external parties, and project participants as defined in the project distribution matrix
- Assisting functional leads and groups in creating and updating organization charts, developing work plans, adding data and extracting data from other project systems when requested such as the reporting tool, engineering systems, project control’s systems etc
- Scanning hard copy documentation received from external parties or internal parties and registering in the EDMS
- Auditing and reviewing the accuracy of document management attributes in the EDMS
- Checking and tagging duplications in the EDMS and hard copy filing as superseded or cancelled
- Registering Contractual documents between Hatch and Client in EDMS and filing the original signed hard copy.

**Other PSC Support and Administrative Tasks**
- Scheduling and coordinating meetings
- Planning and booking travel
- Arranging for translations of minutes of meetings, reports, correspondence and other non-technical documents as required
- Office management duties as required
- Reception duties as required
- Training other PSCs in project processes and EDMS tools
- Other data input or data management tasks as requested by the project.

**Qualifications and Experience**
- Typing speed: minimum 60 words per minute
MS Word,MS Outlook, Excel, Powerpoint and Visio

Internet Explorer, Adobe Acrobat,Winzip
- Competent in the use of office tools (copiers, scanners, fax machines, telephone systems)
- Previous experience with document management systems and engineering processes
- Possesses excellent communication skills both oral and written
- Ability to train in a one-on-one situation
- Can adapt to changes, multi-task, organize, and prioritize
- Is detail-oriented
- Needs mínimal direction
- Able to solve problems and negotiate difficult situations
- Is resourceful and confident.

**Preferred**
- Knowledge of invoicing process
- Administrative experience in an engineering environment.

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordan

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