Buying Administrator

**Job Advert Summary**:
**Minimum Requirements**:

- Grade 12 with Mathematics and Accountancy
- Completed or studying towards a Diploma in Supply Chain or Procurement (not critical, would be advantageous)
- Minimum 3 years of buying administration experience within a FMCG environment
- Working knowledge of SAP
- Working knowledge of MS Office
- Ability to take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing and self-development
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
- Support and drive the business core values
- Manage colleagues and client’s expectations and communicate appropriately
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
- Champion training and development of self and others through utilizing available training opportunities
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable

**Duties and Responsibilities**:
**Buying Administration**
- Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items
- Solicit written and telephone quotations
- Assist in tabulating bids
- Research new sources of supply
- Verify budgeted funds for specific products/projects
- Inform functional staff and vendors regarding procedural requirements
- Maintain purchasing documents, files and records and follow up files of purchases, shipments and related matters
- Process financial data and documents (eg. bids, incoming purchase requisitions, etc) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation
- Call off items from loaded contracts and capture purchase orders
- Expedite outstanding order commitments to ensure that materials are shipped and delivered on promised dates
- Attend to creditors queries as they arise and requested by Creditors department
- Finalizing Vendor Applications as per request and perform basic checks
- Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications

***Reporting administration**:

- Compile any inspect products received for quality and quantity to ensure adherence to specifications

***General administration**:

- File and safeguard records within area of responsibility
- Compile ad hoc spreadsheets and analysis when required

***Information and Data Management**
- Capture data accurately and regularly on SAP to enable access to reliable data and reporting trend analysis and decision making