Senior Buyer

" Rainbow Chicken is a passion-led business. Do you want to be part of a growing and enthusiastic company working towards excellence?” The Chicken Processing team is on the hunt for a Senior Buyer with a direct report to the Procurement Manager

**Duties & Responsibilities**:
**Business Unit Purchasing and Stores Services**
- Confirms service level requirements with site managers.
- Participates in appropriate management meetings and provides updates on buying and stores metrics and activities
- Resolves challenges within procurement procedure parameters.
- Escalates complex issues to the Procurement Manager

***Operational Buying**
- Source new items and suppliers based on the specifications provided by the Business by researching the supplier market place, and obtaining samples for testing by requesting Functions.
- Analyse information within the P2P system to identify opportunities to source alternative suppliers.
- Produce reports and present information to relevant Functions to highlight potential buying or saving opportunities and update the Procurement Manager on actions where applicable.
- Produce management information on activity within the P2P system to monitor and manage the frequency, value and volume of spend over monthly periods.
- CAPEX, work closely with Projects Coordinator and assist with Buying and Sourcing Activities if and when required.

**Order and Supplier Management**
- Ensures that the buying team create purchase orders on receipt of fully completed buying requisitions or workflows that have been approved in accordance with the Company policy and procedures, and Levels of Authority.
- Ensures all requests have correct authorisation as per policy.
- Ensures all orders are placed by the buying administrators are on time at the best price with the best supplier or as per contract.
- Ensures that the buying team actions and converts purchase requisitions into ERP generated purchases hours on a timely and efficient manner within 24 to 48 hours
- Ensure that where there is a group contract, the buying team places orders with reference to the group contract.
- Communicates all late/unrealistic delivery dates to end users
- Ensures Company requirements are met with all orders (i.e. correct authorization, 3 quotes are obtained where no group contract exists etc.)
- Manages suppliers (local; non-group contracts) through formal quarterly meetings and monthly performance rating system to ensure service level agreements are met.
- Manage suppliers on a daily basis from an operational perspective in terms of performance.
- Analyses and evaluates supplier in terms of relevant supplier selection criteria (price, quality, BBBEE) and determine the most desirable supplier to be selected.
- Monitors open orders and ensures that the buying team expedites orders timeously; there should be no open orders older than 60 days
- Manage outstanding purchase orders on a continuous, proactive basis to satisfy business requirements; initiate corrective action with suppliers, as necessary, for undesirable performance issues and notify appropriate personnel within the business accordingly
- Ensures that buying team follows up with stores and end users regarding open receipts thereby ensuring orders have been actioned OTIF. Receipting must be actioned with 24 hours
- Ensures that buying team monitors; reviews and actions invoice queries from creditors team in timely and efficient manner within 48 hours
- Ensures that the buying team works with the master data team to create relevant and specific material masters and services masters as required to reduce the percentage of spend placed against generic material/service codes ‘as spec’
- Ensures that buying team places purchase orders with reference to correct material/service master codes and correct GL codes
- Minimises the need for retrospective ordering (i.e. orders places after the fact)
- Monitors and reviews maverick spend (i.e. monitoring reasons and instances where buyers do not use the procurement contracts for purchasing) of buying team hereby ensuring maverick spend remains < 1%. Where relevant specific reasons needs to be escalated to Procurement Manager
- Monitor and analyse accuracy of supplier delivery times against contract lead times (i.e. lead time analysis)

**Category and Contract Management**
- Ensures accurate, current pricing is applied for all contracted goods and services. All orders placed must be placed with reference to the Contract
- Communicates issues to appropriate Procurement Manager
- Clarifies BU specific requirements with appropriate Procurement Manager.

Contract prices and metrics implemented ( no contract leakage)

**Engineering Stores Oversight and Management**
- Reviews appropriate stock levels in engineering stores.
- Reviews supplier efficiencies from an ordering, stock holding and delivery aspect. Monitor and review open reservation report.
- Engages with the Ops management and other procurement managers to ensure th