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Deal Administrator

7 months ago

Johannesburg, South Africa Cebisile Investments and Advisory (Pty) Ltd Full time

**Job Title: Deal Administrator - Structured Trade Finance Middle Office**

**Location: Johannesburg**

**Contract type: Contract (10-month contract)**

**Hybrid**

The purpose of this role is to perform the Deal Administrator function for Structured Trade Finance. This function involves transaction validation fit for processing, reconciliation, valuation together with ongoing lifecycle event administration. This role will manage the interface with front office, back office external customers, and all internal infrastructure partners to ensure a smooth client experience during the lifecycle of the facility. The Deal Manager will be required to manage the facilities within approved specifications and ensure that all the controls, processes, regulations, and policies are adhered to during the lifecycle of the facility.

**Roles and responsibilities**:

- ** Pan Africa Portfolio**: Deal managers are responsible for the Middle Office responsibilities for all STCF facilities across Africa. Working with all the organizations Africa subsidiary colleagues.
- ** Pre**‐**Implementation**: Attend Deal Forum on allocated potential facilities. Ensuring input is provided from a STF Middle Office perspective where required on the operational workability of the facility.
- ** Transaction Approval**: Attend all Transaction Approval meetings on allocated facilities and ensure an operational memorandum is drafted and signed with the relevant customers subsidiary prior to first drawdown. Articulating the workings of the transactions, SLA and responsibilities for each party involved.
- ** CP Administration on structured deals**: During the implementation stage of the new facility ensure all Standard and Non‐Standard CPs are clearly documented and available to view for every transaction. Due dates for each CPs must be documented and tracked to ensure adherence to transaction parameters, escalate and document any missed, delayed or breached CPs on a transaction level.
- Have a good understanding of the underlying commodity (market) that is being dealt with on each transaction before transaction is implemented and interlocking with the correct stakeholders to close any gaps on this understanding before deal is implemented.
- ** Products**: The STCF Deal Manager is expected to understand and execute on a combination of various products in the environment within one facility. Including but not limited to: Letters of Credit, Trade Loans, Stock Financing, Receivable Financing, Guarantees, Collections, Pre‐Export Finance, Participation, Borrowing Base, Commodity Hedges, Currency Hedges etc.
- ** Transaction monitoring**:proactively manage milestones and ensure applicable trackers/check lists are adhered to in line with transaction requirements.
- ** Perform fit for processing checks**:check that all required parameters of the facility are adhered to and ensure all information is accurate and meets the required standards for all respective trade transactions prior to actioning.
- Manage and monitor all third‐party service providers including but not limited to (Collateral Managers, storers and traders/agents) with each drawdown and due dates.
- Stock, hedge position where applicable need to be well maintained, monitored with each drawdown and monthly.
- ** Transaction Execution**: preparation of finance calculations in line with facility approval, intake of stock/confirmation, execute funding within SLA, stock releases, monitoring and capturing of deposits and any other related requirements on execution and administration of deals lifecycle.
- ** Administration of limits**:Various limits to be managed as per facility/credit approval.
- Accounting review of stock, VAT, debtors, financial reconciliations, daily, weekly, month end procedures, consolidation, preparation of information and review deal accuracy. Ensure that all exposures are accurately recorded on the banks systems. Review and ensure interest is passed on the correct cost centres and amounts monthly. Ensure all items are closed out as required and ensuring close attention is paid to risk mitigation activities and red flags while doing recons.
- ** Control Environment**: Ensure all deals comply with regulatory and legal requirements. Take responsibility for deal to ensure current controls and procedures are observed. Continuously consider risk mitigation and operational effectiveness, with monthly KRIs reporting and providing feedback where applicable.
- Know Your Customer (KYC) Checks Anti‐Money Laundering (AML) Red Flags in accordance with the Trade Based Money Laundering (TBML) & Trade Finance (TF) Standard policy Standard / Non‐Standard Legal wording.

**Experience and qualifications**:

- Matric
- Bachelor's degree in commerce/Relevant Diploma.
- Considered an advantage 3-5 years' experience: Applicable Global Trade Qualifications Started/Completed.
- Structured Deal Administration experience.
- Commodity, Trade, Receivable Finance experience.
- Accounting sk