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Project Administrator

3 months ago

Johannesburg, South Africa Nandos Careers Full time

The Project Administrator is responsible for the sending, receiving and analyzing of tenders. The receiving,
processing and payment of contractor's and suppliers’ invoices. The project financial report, Reconciliation
and supporting the Head of Quantity Surveying administrative requirements.

**Minimum Requirements**:
Matric or NQF level4

5 years experience as a Project Coordinator & Administrator

**Duties and Responsibilities**:
**Tender Administration**
- Requesting tender submissions
- Management of the submission process including timing and dealing with queries
- Participates in the assessment of competitive tenders, making recommendations and reporting thereon
- Analyze with Quantity Surveying to make appointments
- Issuing of letters of appointment and purchase orders

**Project Administration**
- Receive invoices and reconcile them to purchase orders
- Acquire sign-off for processing
- Submit to finance for processing and payment
- Deal with any general invoice queries or issues including correction of invoices, statement requests etc.
- Submit remittances to suppliers and contractors
- Follow up on payments
- Weekly submission of project financial report
- Support the Project Reconciliation process

**Administrative support**
- Filing and archiving of project financial documentation
- General administrative support to the Head of Quantity Surveying

**Stock Management and Control**
- Review stock orders and coordinate sending and receiving of stock
- Ensure that stock is charged out correctly
- Maintaining of stock register
- Stock counts and audits