Office Coordinator
3 weeks ago
At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._
**Office Coordination**:
- Handling incoming calls and other communications
- Managing filing system
- Recording information as needed
- Greeting clients and visitors as needed
- Updating paperwork, maintaining documents and word processing
- Helping organize and maintain office common areas
- Performing general office clerical, minor accounting duties and errands
- Organizing travel by booking accommodations and reservations needs as required
- Coordinating events as necessary
- Maintaining office supply inventory
- Maintaining office equipment as needed
- Maintaining office kitchen supplies as needed
- Shipping and receiving mail or packages as needed
- Aiding with client reception as needed
- Management of service providers and contracts related to office maintenance (cleaning company, etc.)
- Creating, maintaining, and entering information into databases
- Non-exhaustive list; other tasks as may be required.
**HR Coordination**:
- Collecting documentation for employee arrival in order to make all registrations required
- Information to our payroll provider of the departure of employees
- Making the contract translation
- Supporting the HR team with the employee departure process
- Non-exhaustive list; other tasks as may be required.
**REQUIREMENTS**
- High school diploma or associate’s degree
- Experience as an office assistant or in related field.
- Ability to speak English fluently; knowledge of other local languages considered a plus
- Proficiency in MS-Office
**KEY SKILLS**
- Ability to write clearly and help with word processing when necessary
- Warm personality with strong communication skills
- Ability to work well under limited supervision
- Excellent organization & time management skills
**COMPANY**
Voltalia South Africa
**BUSINESS LINE**
International Development
**CONTRACT TYPE**
Permanent Contract
**CONTRACT DURATION**
**LOCATION**
South Africa, Cape Town
**STARTING DATE**
Oct 22
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