Office Coordinator

3 weeks ago


Cape Town, South Africa Voltalia South Africa Full time

At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._

**Office Coordination**:

- Handling incoming calls and other communications
- Managing filing system
- Recording information as needed
- Greeting clients and visitors as needed
- Updating paperwork, maintaining documents and word processing
- Helping organize and maintain office common areas
- Performing general office clerical, minor accounting duties and errands
- Organizing travel by booking accommodations and reservations needs as required
- Coordinating events as necessary
- Maintaining office supply inventory
- Maintaining office equipment as needed
- Maintaining office kitchen supplies as needed
- Shipping and receiving mail or packages as needed
- Aiding with client reception as needed
- Management of service providers and contracts related to office maintenance (cleaning company, etc.)
- Creating, maintaining, and entering information into databases
- Non-exhaustive list; other tasks as may be required.

**HR Coordination**:

- Collecting documentation for employee arrival in order to make all registrations required
- Information to our payroll provider of the departure of employees
- Making the contract translation
- Supporting the HR team with the employee departure process
- Non-exhaustive list; other tasks as may be required.

**REQUIREMENTS**
- High school diploma or associate’s degree
- Experience as an office assistant or in related field.
- Ability to speak English fluently; knowledge of other local languages considered a plus
- Proficiency in MS-Office

**KEY SKILLS**
- Ability to write clearly and help with word processing when necessary
- Warm personality with strong communication skills
- Ability to work well under limited supervision
- Excellent organization & time management skills

**COMPANY**
Voltalia South Africa

**BUSINESS LINE**
International Development

**CONTRACT TYPE**
Permanent Contract

**CONTRACT DURATION**

**LOCATION**
South Africa, Cape Town

**STARTING DATE**
Oct 22


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