Autism Western Cape, Board Member: Secretary

2 weeks ago

Cape Town, South Africa Autism Western Cape Full time

Autism Western Cape is a non-profit organisation, based in Cape Town, which serves to support and empower individuals, families, professionals and communities impacted by Autism throughout the Western Cape region. The Organisation services include counselling and psycho-educational support, training, home support and distribution of resources.

Autism Western Cape seeks to appoint two board members (specifications and qualifications of membersto follow). This is a voluntary role in the organisation and is not remunerated. The incumbent/s must attend at least four (4) meetings and be willing to attend additional meetings if the organisation must deal with matters of importance. Authority, as other board members, has no authority to direct staff or take independent action on matters outside of the duties outlined unless given such authority by the Board.

**Board of Directors: Secretary**

**Responsibilities**:
The board secretary is an executive member of the board of directors with voting powers. The Secretary will work closely with the Chair of the Board and the CEO in the planning of board of directors and meetings. The secretary of the board shall be responsible for ensuring:
Primary Duties
- The creation and timely distribution of agenda for Board meetings and Association membership meetings (e.g. annual general meeting)
- The accurate recording and distribution o the minutes of Board of Directors meetings
- The minutes should reflect the format and level of detail that the Board has determined
- The creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board’s agenda over the course of a year
- Maintenance of a full contact list of board members including board member appointment dates, term of appointments and board member biographies
- In the event that the Secretary is unable to attend a meeting where minutes or notes are to be taken, it is the secretary’s responsibility to finds an alternate

Secondary Duties
- The updating, maintaining and safe storage of the Association’s Minute Book and other legal documents
- Oversight of the Association’s incorporation and charitable registration status and the facilitation of all annual filings of required reports and information.
- The maintenance of a file or manual of governance policies and a systematic schedule for their eview as determined by the board.
- The maintenance of an up-to-date list of members of the Association
- The management of external correspondence and ensuring that requests made of the Board of Directors, or relevant to the governance of the Association, is reported and responded to in a timely manner
- The accurate recording and distribution of the minutes of the Association’s Annual General Meeting is managed appropriately. In the event of a change of Secretary at an AGM, the incoming secretary will assume the responsibilities of the office at the first Directors’ meeting following his/her election or appointment.

**Requirements**:
The secretary ought to have:

- A degree or diploma minimum and display a commitment to, and a clear understanding of the mission of the organization
- At least one year of previous service on the Board
- Knowledge of the meeting procedures, decision-making rules, governance policies and the bylaws of the Association
- An adequate level of writing proficiency and access to a computer for word processing purposes

**Job Type**: Part-time

**Experience**:

- Board: 5 years (preferred)

Application Deadline: 2023/04/01

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