Project Coordinator

6 days ago

Cape Town, South Africa Swire Renewable Energy Full time

**Job description**

Job Summary:
Maintaining and monitoring Project Plans, schedules, work hours, budgets and expenditure throughout projects. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project by, controlling project resources and other operational requirements.

**Educational & Knowledge Requirements**:

- Project Management National Certificate (NQF Level 5), or higher
- Must have a Valid South African Driver’s License
- 2 year's working experience as a project coordinator preferable with logistics/construction experience
- Proficient in Microsoft Office, Excel, Word and Outlook
- Display good organizational skills, implement management techniques to control allocated resources
- Good people management and leadership skills demonstrating interpersonal and communication skills, with the ability to manage people, conflict resolution and negotiation tactics
- The ability to work well under pressure, outside the box thinking and make situational decisions in line with company interests

**Scope Advantages**:

- Experience in the construction and renewable industry
- Able to work on Microsoft Project, Visio and AutoCAD
- Risk management courses, HIRA, legal liability training
- Fleet management or financial management expertise or training
- Experience in booking and arranging VISA’s and international travel logistics

**Personal attributes**:

- Willing and eager to learn
- Sober habits
- Trustworthy
- Reliable
- Dependable
- Self-Motivated
- Organized and structured
- Disciplined
- Problem solving skills
- Technical skills

**SKILLS & ABILITIES**:

- Ability to work independently and be self
- driven
- Excellent in Oral & Written communication skills (English preferable)
- Ability to identify and resolve potential risks in a project environment, in a processed manner consistent with company policies
- Good organizational skills, attentive to details and task orientated outcomes
- Able to take a collaborative approach to tasks
- Ability to multi-task and perform tasks timeously and with a high degree of accuracy
- Ability to work well under pressure

**Core Functions**:
1. Manage, control and supply human and fleet resources for all projects within a realistic time frame, and within budget.

a) Update and circulate the Resource Planner and communicate changes as and when required, to the relevant staff members.

b) Plan resources according to skill, experience and team dynamics, based on the project requirements and deliverables.

c) Manage vehicle requirements on projects by, updating bookings, managing services, renewing of license discs, legal requirements and cost management.

d) Monitor tracking systems on fleet vehicles and highlight variances to management.

e) Facilitate insurance claims, follow up on vehicle payments and installation of tracking units.

f) Compile monthly record of traffic fines and send list to HR for processing.

2. Provide a logistics function, to projects by controlling, managing and performing task related outcomes

a) Work with Project Manager in coordinating and planning projects according to customer requirements.

b) Confirm travelling arrangements, by booking flights, both domestic and international, busses and alternative transport methods, and communicating itineraries to individuals, within the required budget.

d) Booking of accommodations on a domestic and international level, for site staff as and when required.

e) Control accommodation suppliers, including cost management, authorize invoices and deal with queries around accommodation and travel.

f) Provide an invoicing forecast to Finance with regards to accommodation and fleet bookings, on a periodic basis.

g) Confirm LOA requirements each week to Finance and approved payment as per planned projects.

h) Assist with project management, control and the supply of materials, equipment and spares needed for each assigned project.

i) Escalate projects issues, to management and assist with the logístical resolutions thereof, as required. j) Assist with queries during payroll.

k) Review and approve recons, expense claims and petty cash requests and approve according to the budget requirements and project needs.

l) Maintain communication with project stakeholders during projects.

3. Project Administration with regards to Management of systems by creating new documents, compiling and adjusting current documents to suit project needs and maintaining the document data base.

a) Creating new working documents on the company system to produce outputs and deliverables based on the project scopes and requirements.

b) Administering changes to current working documents to compensate for changes in scope, outputs and project needs.

c) Performing maintenance and updated the company system interface for new and existing users.

d) Conduct regular maintenance and updates of the company system.

4. Provide supporting administrative functions to project quality, by cap

  • Project Coordinator

    6 months ago

    Cape Town, South Africa Project Management Connection Full time

    **Output / Deliverables Measurement/S** **Financial Administration** - Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting - Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure. - Manage account payments...

  • Project Coordinator

    3 weeks ago

    Cape Town, South Africa Project Management Connection Full time

    Financial Administration:Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reportingCoordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.Manage account payments for various vendors.Create and manage Purchase Orders...

  • Senior Project Manager

    1 month ago

    Cape Town, South Africa Project Link Full time

    Senior Project ManagerJob Description:Job Title: Senior Project ManagerLocation: Western Cape, City of Cape Town, Cape TownJob Type: Contract, Full-Time hours Job Duties:Lead and manage the successful implementation of system projectsOversee warehouse management projects to ensure efficient operationsCoordinate CSnX implementation projects and ensure...

  • Financial Project Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    Financial Administration:Essential duties include managing programme budget and costs, creating and managing purchase orders for various contractors, resolving budget queries, and reporting to the Programme Manager.Project Coordination/Support:Key responsibilities involve supporting the programme manager and project team, managing a small work stream within...

  • Project Manager

    7 months ago

    Cape Town, South Africa Project Management Connection Full time

    **Main Purpose of the Job** The management of projects to meet identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. **Role Responsibilities** - Coordinate and integrate activities across multiple functional lines - Ensure timely and effective communication with the...

  • Programme Coordinator

    5 months ago

    Cape Town, South Africa Project Management Connection Full time

    The Programme Coordinator will be responsible for the coordination of administrative activities; will assist the Programme Manager / Product Owner, Project Manager/s and team with planning, finance, and reporting requirements. Will be required to adhere to various SLAs within governance parameters in support of the successful implementation of an...

  • Senior Technical Project Manager

    6 months ago

    Cape Town, South Africa Project Management Connection Full time

    **Main Purpose**: The Technical Project Manager is responsible for the delivery of high-quality technical solutions for a deployment project in South Africa/Western Cape. This role will coordinate the technical project activities for these functional streams starting from pursuit/estimation to deployment/Hypercare and liaise with the other project streams to...

  • Junior Project Manager

    6 months ago

    Cape Town, South Africa Quick Project Management Services Full time

    **JOB DESCRIPTION** **JUNIOR PROJECT MANAGER** **Job Summary** The Junior Project Manager coordinates project management duties. The JPM coordinates internal and external resources and/or vendors for the flawless execution of projects. The JPM oversees and performs administrative functions concerned with a project. This may include calling clients,...

  • Project Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa DLK Group (PTY) Ltd Full time

    Job Title: Project Coordinator Job Summary: The DLK Group (PTY) Ltd is seeking a highly skilled Project Coordinator to support the planning, execution, and monitoring of projects. The ideal candidate will possess a National Qualifications Framework (NQF) Level 6 in Project Management and have at least five years of relevant experience in project...

  • Project Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa DLK Group (PTY) Ltd Full time

    Project Coordinator Job DescriptionThe Project Coordinator will play a crucial role in supporting the planning, execution, and monitoring of projects at DLK Group (PTY) Ltd. This position requires a strong organizational and time management skills, as well as proficiency in project management software. The ideal candidate will possess a National...

  • Project Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Milkor Integrated System Full time

    Milkor Integrated Systems (Pty) Ltd, a leading aerospace company with an international presence, is seeking a highly skilled Project Coordinator to join their team. As a key member of the organization, the successful candidate will provide essential administrative and organizational support to the Project Manager on the powerplant portfolio and aircraft...

  • Project Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    Job Title: Project CoordinatorAbout the Role:The Project Coordinator will provide essential administrative and organizational support to the Project Manager on the powerplant portfolio and aircraft portfolio, ensuring the smooth operation of projects. This role will involve managing purchasing, scheduling, and communication with stakeholders, while also...

  • Servicenow Project Manager

    6 months ago

    Cape Town, South Africa The Project Foundry Full time

    **We are looking for an experienced Project Manager to join our team. This role requires experience dealing with clients and managing ServiceNow implementations in a fast-paced and innovative environment.** The Project Foundry has substantially grown its portfolio of blue-chip clients across the finance and technology, telecoms, and life-sciences sectors....

  • Project Coordinator

    4 weeks ago

    Cape Town, South Africa Milkor Integrated Systems Full time

    The Project Coordinator will provide essential administrative and organizational support to the Project Manager on the powerplant portfolio and aircraft portfolio, ensuring the smooth operation of projects. This role will involve managing purchasing, scheduling, and communication with stakeholders, while also assisting in project planning and execution.Key...

  • Project Coordinator

    1 month ago

    Cape Town, South Africa DLK Group (PTY) Ltd Full time

    The Project Coordinator will support the planning, execution, and monitoring of projects, ensuring they are completed on time, within scope, and within budget. The ideal candidate will possess a National Qualifications Framework (NQF) Level 6 in Project Management and have at least five years of relevant experience in project coordination....

  • Project Coordinator

    3 weeks ago

    Cape Town, Western Cape, South Africa IOCO Full time

    Programme CoordinatorWe are seeking a highly motivated Programme Coordinator to support our dynamic team. As a Programme Coordinator, you will play a crucial role in coordinating administrative activities, assisting the Programme Manager/Project Manager with planning, finance, and reporting requirements, and adhering to various SLAs within governance...

  • Senior SAP Project Manager

    6 months ago

    Cape Town, South Africa Project Management Connection Full time

    **Main Purpose**: - The Test Manager - PGT SSA will be responsible for the delivery for all test types and phases for the SSA deployment. This is a key leadership role that partners with the PMO, testing and non-testing vendor leads, technology teams, process value streams, PGT global teams, and IT Tech Services. In addition to successful test execution,...

  • Project Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    Hire Resolve is seeking a skilled Scheduler to coordinate and manage schedules for various projects and teams in a dynamic environment.As a Scheduler, you will play a crucial role in ensuring that projects are scheduled and executed in a timely manner, meeting all deadlines and requirements.Key Responsibilities:Coordinate and manage schedules for multiple...

  • Project Coordinator

    1 month ago

    Cape Town, South Africa DLK Group (PTY) Ltd Full time

    Job DescriptionThe Project Coordinator will support the planning, execution, and monitoring of projects, ensuring they are completed on time, within scope, and within budget. The ideal candidate will possess a National Qualifications Framework (NQF) Level 6 in Project Management and have at least five years of relevant experience in project coordination....

  • Project Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa HR Genie Full time

    Job DescriptionWe are seeking a skilled Project Coordinator to join our team at HR Genie. This role will be responsible for ensuring the smooth administration of projects, providing administrative support, and contributing to the successful completion of projects.Key Responsibilities:Provide administrative support to project teamsCoordinate project logistics...