Admin Clerk/admin Assistant

4 weeks ago

Montague Gardens, South Africa The Building Company Full time

1. Relief Reception and Cashier when required in a professional manner
2. Ensure accurate filing of customer invoices (debtors account) timeously
3. Assist with accurate cycle counting when required as part of the inventory auditing procedure
4. Organize and consolidate month end statements for posting. Tabulates and posts data in record books
5. Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
6. Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees

**7. Skills Development and EE reporting**: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting

**8. Maintain Personnel Files and Administrative functions**: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration

**9. Recruitment administration**: Assistance regarding recruitment administration and job advertising when required

**10. Capturing GRN's / CVR's into system**: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks

**11. Capture Invoices**: Matching GRN's to invoices captured

**12. Processing of CVR's**: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
13. Accurately and timeously reconciles creditors to supplier statements
14. Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
15. Resolving queries with suppliers in a professional manner accurately and efficiently

**16. Filing of documents**: Filing of unpaid matched GRN / delivery note / order / buy out details
17. To uphold and promote the company values and culture

**Qualifications**:
Grade 12
Business Management N4 - N6
Human Resources N4 - N6

**Skills**:
Working with people (Team player)
Good communication skills
Attention to detail
Multi-functional orientation/working across functions
Adaptability / flexibility

**Experience**:
3 years general administration duties - 3 years

**Competencies**:
Delivering Results and meeting customer expectations
Following instructions and Procedures
Planning and organising
Relationship building
Ability to meet deadlines

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