Travel Manager

2 weeks ago

Cape Town, South Africa Virtue HR Solutions Full time

**Company**:Tagmarshal

**Position**:Travel Manager

**Commencement**:Immediate

**Contract**: Full-time

**Work hours**: 10am to 7pm with flexible working hours as required

**Location**:Cape Town CBD, South Africa.

**Remuneration**:Commensurate with qualifications and experience

**Role summary**:
The Travel Manager will play a pivotal role in crafting and executing effective corporate travel policies, ensuring seamless travel experiences for our Field Technicians across the USA, Canada, UK & Europe, as well the wider Tagmarshal team when necessary.

Tagmarshal is changing the world of Golf Operations through data and is the market leader in the USA, Europe, Canada, the UK and South Africa. Our new team member is accountable, keen to learn, adheres to high quality standards and executes on results and plans within his or her team.

**WHY WORK WITH TAGMARSHAL?**

Opportunity to work with a dynamic, innovative, globally operating, growth-stage tech company offering exciting opportunities and challenges.

**RESPONSIBILITIES**:

- **Travel Program Management**:

- Develop strategic policies and programs for corporate travel aligned with company objectives.
- Oversee and manage all travel arrangements, including flights, accommodations, and ground transportation.
- Negotiate contracts and rates with travel service providers to optimize cost-effectiveness.
- Evaluate travel services and recommend adjustments as needed.
- Ensure timely bookings and adherence to travel policies and guidelines.
- Develop comprehensive itineraries for trips, providing necessary details for smooth journeys.
- Anticipate and address potential travel disruptions or challenges.
- Develop and implement contingency plans for unexpected travel disruptions or emergencies.
- Monitor and reconcile travel-related expenses within budgetary constraints.
- Stay informed about travel policies to maintain consistency and compliance.
- **Relationship Management**:

- Cultivate and maintain relationships with travel agencies and vendors for quality service and competitive rates.
- Communicate travel arrangements effectively with technicians and relevant parties.
- Provide timely updates and support for high traveler satisfaction.
- Collaborate with cross-functional teams to ensure alignment in travel-related processes.
- **Financial Management**:

- Provide guidance on travel documentation, insurance, and visa requirements.
- Manage credit card programs and expenses related to corporate travel.
- Process and reconcile Travel & Expense (T&E) reports, ensuring compliance with company policies.
- Liaise with finance for budget forecasting and streamline reimbursement processes.
- Maintain detailed records and reports of travel activities and expenses.
- Perform monthly KPI reports for technician travel.
- **Administrative and Operational Tasks**:

- Ensure compliance with relevant travel regulations and safety protocols.
- Track, draft, and present performance reports to relevant stakeholders.
- Maintain a well-organized repository of travel documentation for auditing purposes.
- Act as a point of contact for technicians during unforeseen circumstances.
- Identify opportunities for process improvement and efficiency in travel planning and administration.
- Perform additional Operations Administrative tasks as required.

**SKILLS & QUALITIES REQUIRED**
- **Communication and Interpersonal Skills**:

- Effective communication skills (verbal & written) for interaction with team members, managers, and external stakeholders.
- Ability to collaborate with colleagues and work well in a team.
- Excellent communication and negotiation skills, both verbal and written.
- Customer-oriented approach with a dedication to providing exceptional service.
- **Organizational and Time Management Skills**:

- Strong organizational skills to manage various tasks, schedules, and resources efficiently.
- Prioritizing tasks and effective time management aligned with business priorities.
- Attention to detail to ensure the integrity of data for accurate analysis and reporting.
- Ability to adapt to changing circumstances and handle unexpected challenges.
- Ability to work independently and without supervision.
- Outcomes-driven approach to achieve desired results.
- **Analytical and Problem-Solving Skills**:

- Ability to identify and resolve operational issues and recommend workable solutions.
- Analytical mindset with a focus on business acumen.
- Analyze data, track key performance indicators (KPIs), and make data-driven decisions.
- Proficiency in T&E reporting and processing.
- **Leadership and Management Skills**:

- Leadership skills to manage teams and projects effectively.
- Proven experience as a Corporate Travel Manager or similar role.
- **Technical Skills & Personal Attributes**:

- In-depth knowledge of international travel regulations, customs, and currencies.
- Familiarity with MS Office, Word, and CRM systems.
- High school diploma or equivalent; training in tr

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