Legal Secretary

2 weeks ago

Durban, South Africa DDS Consulting Full time

Knowledge / Experience / Skills / Abilities
- Experience with typing legal documents and forms.
- Ability to withstand pressure and provide the internal clients/customers with above average services
- Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results
- Ability to work independently and use initiative along with problem solving abilities
- Ability to build strong effective relationships with all stakeholders, i.e. existing clients and potential clients as well as internal stakeholders, i.e. colleagues and management
- Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according to tasks and individuals involved
- Customer orientated behaviour
- Must be a good team player and achieve objectives as set out by supervisor
- Must be meticulous in carrying out tasks/instructions etc
- Must have interpersonal and telephone etiquette skills

**Qualifications**:

- Matric (Grade 12) required
- Paralegal qualification required
- Excellent typing skills
- Experience in a legal secretarial position is essential.
- Knowledge of law, legal codes, court procedures, precedents, executive orders, agency rules and legal recovery processes
- Advance computer literacy.
- Query resolution skills
- Knowledge of administrative and clerical procedures and systems i.e. managing files and records and other office procedures and terminology

**Responsibilities**:

- Coordinates the legal administrative process in any claims instituted as a result of legal action
- Compile; type and collate relevant legal documents and forms.
- Peruse files and flag relevant information for the Director(s)
- Maintain a follow up system on all legal matters and ensure timeous submission thereof
- Mail, fax and arrange delivery of legal correspondence to clients
- Organize and maintain documents and case files
- Submit required documentation and forms timeously to the relevant departments and third parties.
- Update and capture data on the Legal system
- Make photocopies of correspondence, documents and other printed matters
- Assist Legal officer in collecting information on pertinent matters and other records
- Handle queries related to cases, legal documents and forms.
- Prepare files for trial, paginate and index
- Responsible for Director(s) diary
- Administer withdrawn cases and update system
- Administer matters presented to the board for deletion and ensure that all legal cases of those matters are also closed on the system
- Assist to resolve cases referred to legal as well as from the weekly matters to be resolved list received from I
- Type any legal documents to the specification of Director(s)
- Attend to any adhoc duties for the Director(s)
- Attend to Sheriff matters

**Job Types**: Full-time, Permanent

**Experience**:

- Litigation: 3 years (preferred)

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