Legal Secretary

4 days ago

Durban, KwaZulu-Natal, South Africa MBA Inc Full time
What we are looking for:
An experienced legal secretary to provide administration and coordination assistance and support to the attorneys.

Key Responsibilities and Duties includes but not limited to:
  • Provide administration and coordination assistance and support to the attorneys;
  • Filing, organising, and maintaining documents, case files and law libraries;
  • Opening and closing of legal files in accordance with the legal practice;
  • Organise and maintain legal files in accordance with the legal practice;
  • Assist in handling legal administration requirements;
  • Assist in the preparation and processing of legal documents;
  • Apply to court for hearing and trial dates;
  • Prepare, serve, and file court documents;
  • Prepare legal documents such as notices and letters;
  • Check and monitor standing instructions;
  • Print all correspondence, pleadings and documents and file same in physical / hard copy files;
  • Ensure documents dispatched are accurate;
  • Create new matters on Ghost Practice and provide fee earners working on matters with matter numbers;
  • Manage incoming mail and documents;
  • Liaise with messenger / driver;
  • Arrange consultations with clients and update them on the status of their matters;
  • Assist in contacts register by making sure they are in place and up to date;
  • Assist in maintaining legal opinions database;
  • Assist the attorneys with legal research;
  • Administrative support;
  • Will be required to manage reception area when necessary.
Required Qualifications, Experience and Competencies (Knowledge, Skills, and Attributes):
  • Legal qualification would be advantageous;
  • 6 to 8 years relevant experience;
  • Experience in using Ghost Practice and Caselines / Court Online;
  • Excellent computer proficiency (MS Office Word, Excel and Outlook);
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external personnel and clients;
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;
  • Administration and coordination experience;
  • Exceptional telephone etiquette;
  • Organisational skills;
  • Problem-solving skills;
  • Time management skills;
  • Excellent typing skills;
  • Project management skills would be advantageous.
Required Attributes:
  • Adaptable and organised;
  • Digitally savvy;
  • Must be able to work on different projects simultaneously;
  • Extreme attention to detail;
  • Willing to work extra hours in a high-pressured environment.

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