Administrative Assistant

2 weeks ago


Johannesburg, South Africa University of the Witwatersrand Full time

-Qualifications and experience
- Matric or Senior Certificate (Grade 12)
- National Diploma or Degree in Management Assistant or related (NQF 7)
- Honours Degree would be an added advantage.
- At least 3-5 years of related work experience
- Working in an educational institution an added advantage
- Good Verbal and Written Communication Skills
- Excellent Computer Literacy skills including ULWAZI and SharePoint
- Good time management
- Problem solving skills and creativity (the ability to think about a task or a problem in a new or different way)
- Attention to detail and accurate data capturing
- Adaptable (able to respond quickly and effectively to changing ideas, responsibilities, expectations, trends, strategies, working dynamics, and other processes)
- Ability to take initiative and see tasks to completion independently
- Resilience (the ability to 'bounce back' when encountering work-related challenges) with the use of personal stress management techniques)
- Good Interpersonal skills and relationship building with internal and external stakeholders

Duties
- Provide administrative support regarding the logistics of students. This will include: accommodation; coordination of requests for student transfers; quotations for and booking of transport; procuring catering; reporting faulty printing machines, paper shortages and maintaining asset register, and providing reports and statistics when required.
- Deal effectively, and immediately with student complaints and issues or facilitate resolution of student challenges by means of referral where appropriate. Ensure that students receive adequate feedback and communication when complaints are reported. This will also involve assisting students with Wi-Fi and collaborating with WITS ICT to resolve issues that arise.
- Responsible for administration and uploading of marks for HSS.
- Exam coordination, printing and collection of scripts, invigilation, and capturing of logbooks.
- Ensure that exam and lecture venues are prepared and conducive for examination and teaching purposes.
- Ensure clear and timeous communication with students in terms of timetables, changes in plans and processes, venues etc.
- General office administration (filing, record-keeping, and mail distribution).
- Assist with any other duties assigned by Line Manager/Academic Head of Department.

Detailed Description

Job Requirements

Additional Details

How To Apply

Closing date:

**24 February 2023**

To apply:

-o Covering letter outlining your interest and suitability for this particular position
o Detailed CV, including contact details
o Certified copies of degrees/diplomas
o Certified SA ID (or passport and permit)

Minimum Salary
Maximum Salary
Currency

Amount of Travel
Work At Home



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