Purchasing Clerk

1 day ago


Cape Town, South Africa Hyatt Regency Cape Town Full time

Summary
- Day to day administrative operation of purchasing at the Materials Department.
- Maintaining food requisitions, purchase requests, purchase order files and records.
- Routes all incoming and outgoing mail as well as correspondence related to the Materials Department.
- Ensure that administrative inventory items i.e., office supplies, are stored properly and utilized accordingly to minimize wastage and spoilage.
- Utilize all measures of proper inventory control.
- Advise Manager of unusual or excessively high consumption of inventory and non-inventory items.
- Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Manager.
- Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing.
- Answers and routes incoming telephone calls.
- Assists and coordinates all product requisitions and specifications of food item from kitchen.
- Maintain inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the iScala System.
- Ensure that every kitchen outlet in the hotel receives goods and services as required and to the standards they have specified.
- Create Purchase Orders for all food and beverage requisitions through the use of the Hyperion System.
- Ensure full compliance with the Departmental Operational Manual for the various areas of the Materials Management.
- Operate and use the computer in accordance with established procedures and obtain price quotation for all purchase requests.

**Qualifications**:

- High school diploma or GED certificate
- Bachelor's degree or experience in supply chain management (preferred)
- Computer proficiency, particularly with spreadsheet programs
- Organizational skills
- Time management skills



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