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Facilities Maintenance Manager

4 months ago

Cape Town, South Africa Philippi Economic Development Initiative Full time

PEDI is in a phase of rapid growth and expansion. This is particularly the case at the Philippi Agri-Hub (PAH) where PEDI now holds the Head Lease with the City of Cape Town and has business units with on-site operations. PEDI needs to build its capacity to respond to its statutory and other responsibilities and develop systems to operate and maintain the infrastructure of both the PAH and within the on-site PEDI business units.

FACILITIES MAINTENANCE MANAGER

1. Purpose of the Job

Reporting to an appointed senior manager, the Facilities Maintenance Manager is responsible for the planning, coordinating and managing of all planned and reactive maintenance and day-to-day services within the PAH. The incumbent will direct, supervise, and manage in-house staff as well as outsourced contractor/s following its own OEM specified maintenance schedules to ensure that works are completed, and quality standards adhered to.

The incumbent will assist in the following:
Development and implementation of SHE documentation. Development of planned and reactive maintenance plans and checklists. Inspection and auditing of existing infrastructure and repairs & maintenance work. Provision of project management support and resource management support.

2. Key Performance Areas

2.1. Safety, Health and Environment
- Implement the legal appointments, constitute, and convene the health and safety structures and ensure training as per the Occupational Health and Safety Act 85 of 1993.
- Assist Senior Management with discharging their duty as per 16.1 and/or 16.2 of the Occupational Health and Safety Act 85 of 1993.
- Direct and manage the Disaster Recovery and Evacuation Plan ensuring compliance with the fire rationale and carrying out regular fire drills with continuous feedback to improving and augmenting the Disaster Recovery and Evacuation Plan.
- Identify, recommend, and participate in health and safety training sessions and seminars with the goal of reducing hazardous conditions and unsafe practices wherever possible.
- Maintain functional awareness of typical and/or special hazards that may be encountered at the PAH, implementing, and following the established procedures for dealing with such potential hazards.
- Direct and coordinate the response to emergencies with or without full evacuation.
- Develop and maintain an incident log and/or register for promptly recording and reporting accidents or incidents where applicable in-house staff and/or contractors and following up where visitors have been involved.

2.2. Planned and Reactive Maintenance
- Establish a planned maintenance programme and/or schedule utilizing OEM operating and maintenance manuals as an initial basis evolving over time into best practice.
- Inspect facilities to determine the need for ad hoc repairs and leading to trends towards optimizing long term maintenance programs with a view to minimizing future maintenance expenses.
- Prepare, monitor, and follow up that service schedules are adhered to by contractors.
- Maintain an inventory of materials, tools, and equipment appropriate to support inhouse services and operations.

2.3. Inspections and Audits
- Inspect all repairs, fixes, and maintenance to building fabric and/or infrastructure, recalling and redoing works not completed to established practices and/or standards.
- Carry out regular condition audits of building fabric and infrastructure.

2.4. Project Management
- Ensure that safe working practices are observed, and that safety regulations are adhered to at all times.
- Receive all warranties and update all mechanical and electrical systems information (manuals and schematics), including operation and maintenance manuals as well as planned maintenance programme and/or schedules.
- Provide effective coordination, support, and promotion of interactions with in-house staff and new works contractors and professional team/s.

2.5. Resource Management (Budget, Finance and Procurement)
- Direct the work of those supervised and coordinate the interaction of their work with other functions within the PAH and with the occupants of areas, affected by work being performed to ensure a posture of professionalism and service orientation.
- Ensure maintenance spend allocated does not exceed available budget and in compliance to procurement policy and procedures.

3. Results / Outcomes
- Daily maintenance faults are cleared, and repairs accomplished efficiently, within budget and established time frames.
- Repairs, fixes, alterations or refurbishments are carried out to the required and satisfactory standards and established trade practices and specifications.
- Administrative records are updated.
- Reports are acted upon and all service work is checked and verified.
- Future repairs are anticipated, planned, and scheduled; and trends are defined, and possible future damage/s are mitigated.
- Maintenance needs are determined and assessed for future implementation.
- Compliance with Occupational Health and Safet