Manager: Learning Programmes Administration

3 weeks ago

Midrand, South Africa Construction Education & Training Authority Full time

**RESPONSIBILITIES**:

- Set standards and establish disciplines to manage the disbursement of Discretionary Grants projects in an objective manner in line with CETA’s Grant Funding Policy.
- Ensure that discretionary grants processes and execution are well-coordinated, managed and disbursed accordingly.
- Provide input into the development of the Learning Programmes Implementation Administration frameworks and strategy.
- Develop supporting tactical plans for the Learning Programmes Implementation Administration business unit to ensure execution of the strategic objectives and goals.
- Drive the implementation of the tactical plan by developing and allocating operational activities to various divisions and ensuring alignment to the achievement of operational targets.
- Ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the Learning Programmes Implementation business unit in consultation with the Senior Manager: Learning Programmes.
- Provide advocacy on a learning programmes implementation administration perspective to the CETA’s strategic decision-making process.
- Compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
- Keep abreast of changes in legislation, regulations and/or the skills development environment and respond to changes through adjustments to the strategy and tactical plans as required.
- Monitor and continuously evaluate progress of the business unit’s achievements against the tactical plan and strategic objectives.
- Implement the tactical work plan by developing operational activities, ensuring alignment to the achievement of strategic objectives.
- Direct and lead the implementation of learning programme implementation initiatives to support CETA’s and Construction sector skills agenda.
- Oversee the development of quality sector specific learning programmes aligned to the NQF framework.
- Liaise with government entities and provide advocacy on the implementation of learner programmes.
- Partner with construction bodies, the Chambers unit and the Strategy and Research unit to identify skills gaps and ensure the implementation of appropriate learning programmes to address sector gaps.
- Drive a monitoring and evaluation framework for the implementation of learning programmes and ensure compliance from stakeholders on implementation targets and protocols.
- Ensure the analysis of learning programmes implementation trends and the compilation of reports on the implementation progress and performance of stakeholders for submission to the Department of Higher Education and Training.
- Lead and coordinate programme production resources service providers as required to ensure that objectives are achieved against set quality.
- standards.
- Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
- Support and provide evidence to all internal and external audit requirements.
- Oversee the maintenance and enforcement of all Learning Programme Administration related Service Level Agreements to minimise business risk and ensure business continuity.
- Ensure adherence in the Learning Programme Administration team to all relevant laws, policies, and Standard Operating Procedures throughout the organisation.
- Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
- Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
- Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
- Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
- Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
- Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in responsibility.
- Build and lead an effective and cohesive team through the effective management of divisional resources.
- Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
- Convene and attend meetings and present findings and business cases to relevant stakeholders when required.

**MINIMUM REQUIREMENTS/EXPERIENCE/KNOWLEDGE**
- A Bachelor’s degree (NQF 7) in any of the following: Business Administration, Finance/Accounting, Project Management, Public Administration, Law or any NQF level 7 in Learning and development, Education and training or similar?
- Knowledge of QCTO, SETA and CETA Systems
- Valid Driver’s License
- 4 Years in learning programs Administration - Operational
- 2 Years in Managing others - Managerial
- Advanced computer skills in MS Off

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