Finance/ Admin Assistant
2 weeks ago
**THE ROLE**:
**Our client is a well-established privately owned IT company with a national footprint. This key support position is based at the company's head office in Hillcrest, KZN.**
**As the Finance/ Admin Assistant, you will support the Finance Director and the Accounts Clerk with a variety of finance, HR and admin related tasks.**
**KEY ROLES AND RESPONSIBILTIES***:
**Office Administration**
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- **Prepare and process quotes on Auto Task.**
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- **Purchase and sales orders on Pastel.**
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- **Manage License renewals.**
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- **Perform data entry and filing tasks.**
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- **Maintenance of databases (as required).**
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- **Maintenance of fleet card reports and recons.**
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- **Update client information spreadsheets.**
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- **Assist with company asset management.**
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- **Debtors and Creditors Onboarding.**
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- **Assisting with Tenders.**
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**Reception**
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- **Welcome visitors and direct them to the relevant person.**
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- **Operate a switchboard to route incoming calls, and place outgoing calls.**
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- **Arrange refreshments for necessary parties (as required).**
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- **Monitor inventory (order stock, stationery, internal supplies, and services)**
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- **Keep the company notice board updated.**
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- **Receive and process incoming and outgoing courier deliveries.**
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- **Ensure reception area is kept tidy and presentable.**
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- **Supervise cleaning staff.**
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- **Monitor staff birthdays, and send out congratulatory message (as required)**
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- **Arrange company social events.**
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**Administration**
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- **Drawing up of Contracts and Offer of Employment documents.**
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- **Maintaining of physical and digital employee files.**
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- **On-boarding and Exiting Documents and Interviews.**
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- **Assist with various Payroll duties.**
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- **Assist with various HR documentation.**
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**PA**
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- **General PA to Finance and Commercial Director.**
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**MINIMUM QUALIFICATIONS AND EXPERIENCE**:
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- **Matric / Senior Certificate is essential.**
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- **3-5 years relevant experience in office, HR and finance administration.**
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- **Computer/ Technologically literate (MS Office, Pastel etc.).**
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- **Well-groomed and spoken, with excellent communication skills (written and spoken).**
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- **Driver's license and own reliable transport.**
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- **Must be SA citizen with clean criminal history and clear credit rating.**
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**BEHAVIOURAL ATTRIBUTES AND COMPETENCIES**:
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- **Must be a creative and innovative thinker.**
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- **Able to multitask.**
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- **Be an excellent self-manager that enjoys responsibility and accountability.**
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- **Must be able to use common sense and exercise good judgement**
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- **Strive for quality and excellence in service delivery.**
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- **Tem player who can support multiple departments (Finance, Ops', IT, Technical and Customer Service)**
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**REMUNERATION**:
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- **Market related basic salary plus pension fund.**
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- **Working hours: Monday to Friday 08h00 to 16h30.**
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**Cut off for CV submission is 16 June 2023**
**,**
**by uploading a detailed, upto date CV. Our client wishes to make an appointment soon.
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