Procurement Administrator Pretoria

3 weeks ago

Pretoria, South Africa CSG Foods Full time

**Location**:
Pretoria

**Closing Date: 09/06/2023**

**Scope & General Purpose of the Job**

To support the business and Units by liaising and coordinating with suppliers to procure items on time and within budgetary parameters

**Responsible to**:
Procurement Manager

**Responsible for**:
Administration in the Procurement Department

**In communication with**:
Internal and External stakeholders

**Education / Qualification and Experience Requirements**:
Minimum Education / Qualification:
**Office Administration Certificate / Grade 12 and in-depth knowledge of Supply Chain Management**

Minimum Level / Years of Experience:
**Experience in Office Administration and Management will be advantageous, 1 to 2 years’ experience**

**Key Performance Areas**:

- Supplier Sourcing, Negotiating & Liaising
- Unit Support & Control
- Administration
- Self-Management

**Competencies and Skills Requirements**:

- Communication Skills, able to communicate fluently in English, both verbally and in writing
- Planning & Organising Skills, able to plan, prioritise, schedule and organise activities and resources to meet deliverables or deadlines
- BBBEE, has a basic understanding of the Procurement element of the BBBEE Scorecard
- Excel Skills, must have advanced Excel skills
- Excellent numeracy, able to perform basic calculations and work with numbers adequately
- Negotiating skills, able to effectively negotiate with identified stakeholders
- Analytical skills, able to interpret, compare and analyse data to identify trends and patterns
- Administration skills, able to organise and sort information or documents in a logical manner
- E-procurement knowledge
- Office software skills, able to use MS Office (Word, Power Point, Excel) and Outlook at an Intermediate level
- Accuracy and ability to pay attention to detail

**Additional Skills Requirements**:

- Ability to work under pressure
- Experience in Office administration and management will be advantageous
- Self-motivation, able to complete tasks without supervision
- Must have a good knowledge of Procurement policies, procedures, and processes
- Request updated B-BBEE certificates, Tax Clearance, Halaal certificates, COA’s, Company registrations, manage and update Procurement Supplier Data spreadsheet, keep record of original and signed operational documents including publication of Documents and file accordingly
- Send out unit opening or closing notification letters to suppliers and ensure accounts are opened and account numbers are sent to the units
- Units are notified of every price adjustment and new price notification letters are sent to the units
- Collect and provide information for B-BBEE, ISO and other internal or external auditing purposes
- Do supplier invoice audits daily, resolve invoice price queries and compile monthly reports on price discrepancies
- Price comparisons and price reviews
- Request for quotation and advise the unit of the cheapest quotation
- Costing reports as per Management requirements
- Manage and monitor sundry suppliers - compile monthly reports
- Assist in all procurement related matters as per Managements requirement
- Provide general assistance to Procurement team and follow up on all actions to be taken on delivering of service and support to Operations and other Departments

**Disqualifiers**:

- Criminal record
- No required qualification or experience
- No sufficient work experience in a similar role

**Job Types**: Full-time, Permanent

**Salary**: From R1.00 per month

COVID-19 considerations:
Covid Regulations as per legislation

Application Deadline: 2023/06/09

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