Project Assistant: Logistics

6 months ago

Pretoria, South Africa Panagora Group Full time

**Job Information**:
Project/Activity
- USAID/South Africa TSSIndustry
- USAIDCity
- PretoriaState/Province
- GautengCountry
- South AfricaZip/Postal Code
- 0002HIghest Level of Education
- Diploma or Degree in Logistics or related field, or equivalent experienceWork Experience
- 1-3 years- Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman
- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and technology solutions to accelerate and heighten impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize community, civil society, and government energy in defining and owning solutions, and to promote inclusive development that benefits all groups.**Background**

The Technical Support Services (TSS) Activity helps USAID/South Africa and Regional Health Office (RHO) address technical priorities, develop creative, innovative solutions to strategically allocate resources, strengthen connections with partners, and replicate best practices and effective program models. Through the TSS contract, Panagora augments capacity by providing technical, operational, and administrative support to USAID’s largest health portfolio and to USAID health offices throughout the region. TSS deploys advisors in response to USAID requests for priority work with government stakeholders, implementing partners, and/or other entities. TSS supports Health Office staff and teams to integrate creative solutions into routine work. TSS also provides international and local expertise for surge support, as needed, for USAID Program Cycle requirements, planning, development, outreach, communications, and Health Office human resource functions.

**Position Rationale**

Panagora seeks a Project Assistant:Logistics to support travel and accommodation activities for TSS as we support USAID and their implementing partners. TSS provides in-person, virtual, and hybrid events and meeting support, including team retreats, internal and external meetings, and technical workshops. This includes planning and preparation (program design, resourcing, procurement, preparing materials); event and meeting support (facilitation, events coordination, synthesizing knowledge, triaging challenges, liaising with providers, and administering in-person, hybrid and virtual-only collaboration platforms); and follow-up and reporting (meeting notes, satisfaction surveys). TSS offers ground transportation and fleet services to USAID, implementing partners, and other stakeholders. It also plans and coordinates travel and accommodation for consultants and full-time staff members. These arrangements span domestic travel within South Africa, journeys within the SADC region, and international trips. To ensure the seamless and professional execution of these services and uphold world-class standards for travelers, the Project Assistant will collaborate closely with the Project Assistant: fleet and Logistics, as well as with the program, operations, and finance teams. This concerted effort ensures that travel and accommodation arrangements are managed efficiently and effectively, catering to travelers' diverse needs.

**Principal Duties and Responsibilities**

Travel Coordination
- Plan, coordinate, and book travel arrangements for project team members, including flights, accommodations, and ground transportation.
- Ensure compliance with company travel policies and budget constraints.
- Handle changes or adjustments to travel plans as needed and communicate updates to the team.

Accommodation Management
- Source suitable accommodation based on the approved hotel list and project requirements.
- Handle reservations, cancellations, and changes as needed.
- Address accommodation-related issues promptly and seek resolutions effectively.

Vendor Relationship Management
- Foster strong relationships with vendors to ensure timely and reliable service delivery.
- Evaluate vendor performance and suggest improvements when necessary.

Documentation and Reporting
- Maintain accurate records of travel bookings, accommodations, and procurement transactions.
- Generate regular reports on travel and procurement activities for management and other stakeholders.

Travel Tracking Tools
- Maintain all travel-related trackers, including expense report tracking.
- Ensure timely submission of expense reports by travelers.
- Update travel trackers regularly and follow up on pending claims.

Procurement
- Source quotations for caterers for all events for the Collaboration and Learning Hub.
- Source suppliers, obtain quotes, and negotiate terms to ensure cost-effectiveness and quality.
Create and manage purchase orders, tracking deliveries, and maintain accurate procurement records.

**R

  • Administrative and Logistics Assistant for

    2 months ago

    Pretoria, South Africa Tetra Tech Full time

    The USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for an Administrative and Logistics Assistant. This position will be based in the main office in Pretoria, South Africa. **Position Description**: The program aims to increase urban residents' access to safe and reliable water,...

  • Project Management Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa Bidvest International Logistics Full time

    Job Title: Project Management CoordinatorWe are seeking an experienced Project Management Coordinator to join our team at Bidvest International Logistics. The ideal candidate will have a strong background in project management, with a focus on freight forwarding and logistics.About the Role:Estimate and quote submission: Meet with clients to understand their...

  • Administrative and Logistics Assistant for Resilient Cities Limpopo Program

    3 weeks ago

    Pretoria, South Africa Tetra Tech Full time

    Job title : Administrative and Logistics Assistant for Resilient Cities Limpopo Program Job Location : Gauteng, Pretoria Deadline : December 13, 2024 Quick Recommended Links Jobs by Location Job by industries Responsibilities: It is anticipated the Administrative and Logistics Assistant will conduct the following tasks in addition to any...

  • Administrative and Logistics Assistant for Resilient Cities Limpopo Program

    3 weeks ago

    Pretoria, South Africa Tetra Tech Full time

    Job title : Administrative and Logistics Assistant for Resilient Cities Limpopo ProgramJob Location : Gauteng, PretoriaDeadline : December 13, 2024Quick Recommended Links Jobs by Location Job by industries Responsibilities: It is anticipated the Administrative and Logistics Assistant will conduct the following tasks in addition to any other responsibilities...

  • Logistics Assistant Manager

    6 months ago

    Pretoria, South Africa People Dimension Full time

    Job Description/Duties:Oversee and Manage Logistic DepartmentStock ControlStock Recon & Balancing of all CustomersMonthly / Weekly Stock TakesManage Stock MovementManage Forklift DriversManage assistant staffManage Store Room - Raw Material and ConsumablesManaging DeadlinesDaily Planning Meetings Minimum Requirements:Diploma or Degree in - Logistics and...

  • Logistics Assistant Manager

    6 months ago

    Pretoria, South Africa People Dimension Full time

    Job Description/Duties:Oversee and Manage Logistic DepartmentStock ControlStock Recon & Balancing of all CustomersMonthly / Weekly Stock TakesManage Stock MovementManage Forklift DriversManage assistant staffManage Store Room - Raw Material and ConsumablesManaging DeadlinesDaily Planning Meetings Minimum Requirements:Diploma or Degree in - Logistics and...

  • Administrative and Logistics Assistant for Resilient Cities Limpopo Program

    1 month ago

    Pretoria, South Africa Tetra Tech Full time

    The USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for an Administrative and Logistics Assistant. This position will be based in the main office in Pretoria, South Africa. Position Description: The program aims to increase urban residents' access to safe and reliable water,...

  • Senior Logistics Coordinator Assistant

    1 month ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job Title: Senior Logistics Coordinator AssistantWe are seeking a highly motivated and organized individual to join our team as a Senior Logistics Coordinator Assistant at People Dimension.About Us:At People Dimension, we pride ourselves on providing exceptional services to our clients. As a member of our team, you will have the opportunity to work with a...

  • Global Logistics Project Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa MSP Staffing LTD Full time

    We are seeking a highly experienced Clearing and Forwarding Projects Controller to drive the success of our logistics projects. This is an exciting career opportunity for professionals with a strong background in the forwarding and clearing industry.About Our ClientMSP Staffing LTD is a leading staffing agency specializing in logistics and supply chain...

  • Transport Broker

    6 months ago

    Pretoria, South Africa AgriCoal Logistics Full time

    **Duties & Responsibilities** - All new clients are Credit Guarantee Insurance Cover approved with an approved limit before submission for registration on Logistics Information System as per company policy. - Ensuring that all Credit Guarantee Insurance Cover limits are adhere to and that approved limits are not exceeded per company policy. - All new stock...

  • Interim Project Manager for ILS

    3 weeks ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    Job Title: Interim Project Manager for ILS (Integrated Logistics Support)Location: Netherlands Salary: To be discussed in the Interview Vacancy Type: Full-TimeNon- negotiable qualifications and experience required:Degree in Engineering, Logistics, or related field.Experience in ILS project management.Knowledge of logistics and lifecycle management...

  • Assistant Director: Logistics Management

    7 months ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) Assistant Director: Logistics Management (Assets, Transport and Facilities) **JOB DESCRIPTION** - Management of the assets - Managing and ensuring assets are well maintained in order to sustain useful lives - Manage and ensure all assets are accounted for, thus assets are...

  • Assistant Director: Logistics Management

    7 months ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) Assistant Director: Logistics Management (Assets, Transport and Facilities) **JOB DESCRIPTION** - Management of the assets - Managing and ensuring assets are well maintained in order to sustain useful lives - Manage and ensure all assets are accounted for, thus assets are...

  • Project Officer

    2 months ago

    Pretoria, South Africa mothers2mothers Full time

    Job Title- Project Officer - Technical Assistance- Organisation Levels- mothers2mothers -> m2m South Africa -> Programmes- Location- Pretoria -, ZA (Primary) - Type of position- Fixed Term Contract- Education- Degree- Closing Date- 31/10/2024- Job DescriptionThe Project Officer supports the UNICEF-funded Government of South Africa-administered Young Mothers...

  • MICE Project Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa The Legends Agency Full time

    At The Legends Agency, we're looking for a seasoned MICE Project Coordinator to spearhead our corporate events. This role is ideal for an individual with a passion for delivering exceptional client experiences.Key Responsibilities:Coordinate and execute logistics for high-profile conferences, exhibitions, and incentive programs.Collaborate with internal...

  • Logistics Manager

    2 months ago

    Pretoria, South Africa Mibosa Full time

    Here’s a brief job post for a Logistics Manager: **Job Title**: Logistics Manager **Location**: Pretoria **Job Type**: Full-Time **Salary**: Competitive, based on experience We are looking for an experienced Logistics Manager to oversee our supply chain operations. You will be responsible for coordinating and managing the entire logistics process,...

  • Logistics Manager

    6 months ago

    Pretoria, South Africa Abantu Staffing Solutions Full time

    Job Purpose: To manage - plan, lead, control & monitor the full logistics function of the plant in order to achieve company objectives. **Requirements**: - Bachelor’s degree in Logistics or related qualification - 5 years’ working experience Supply chain, Automotive Industry will be an advantage. - Minimum 2 years’ experience in managerial...

  • Logistics Coordinator for South Africa Operations

    3 weeks ago

    Pretoria, Gauteng, South Africa Tetra Tech Full time

    Job Title: Logistics Coordinator for South Africa OperationsAbout the Role:We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team in Pretoria, South Africa. As a key member of our operations team, you will be responsible for coordinating logistics, procurement, and administrative tasks to support our projects in the...

  • Logistics Assistant

    3 weeks ago

    Pretoria, Gauteng, South Africa Leroy Merlin Full time

    Job Title: Logistics AssistantWe are seeking a highly motivated and detail-oriented Logistics Assistant to join our team at Leroy Merlin in Gauteng, South Africa.About the Role:Contribute to customer satisfaction by providing goods with flexibility, speed, and security to internal and external customers.Work in receiving, replenishment, store warehouse, or...

  • Logistics Manager

    7 months ago

    Pretoria, South Africa Mass Staffing Projects Full time

    **Job Information** - Location- Logistics Jobs in Pretoria- Salary- R480k - R420k- Job Type- Permanent- Education- Degree- Experience- 5+ years' experience- Reference- PP06072020GR- - logistics.jobs(at)staffingprojects.co.za- Fax- 0867247757Stop, and take a look if you are a Logistics Manager this is a fantastic opportunity to be a part of a very successful...