Office Manager
2 weeks ago
Job purpose
The Office Manager will be responsible for general running of the of the Head Office including Health & Safety, office supplier management and facilities Management.
Duties and responsibilities
- Management of Receptionist and Drivers.
- Manage the company vehicle register
- Management of faults and queries logged to Growthpoint Management Service Desk.
- Effective supplier management (Cleaning, Refreshments, landscaping, etc.)
- Ordering office supplies (Stationary, consumables etc.)
- Management of office subscriptions (broadcasting, publications, license renewals etc.)
- Management of staff milestone vouchers - Ordering, distribution and reconciliation
- General management of queries regarding the Office.
- Assisting with coordinating events at Head Office with the relevant stakeholders, i.e. HR, Marketing and the Building Management team.
- Support the building management team with coordinating health and safety initiatives such as evacuation drills, COVID-19 safety protocols etc.
- Ensure that safety and security procedures are adhered to at all times.
- Manage the issuing of access cards and parking to staff and visitors.
- Ensure a gracious arrival experience for all clients and guests.
- Recommend best practices to management for the benefit of the broader company related to client experience, hospitality services, operations, and events.
Experience & Qualifications
- Matric and relevant qualification in Office management.
- 3 years’ experience in office management or similar roles.
Competencies and Skills
- Fluent language and understanding of diverse cultures.
- Proven people management skills.
- Financial literacy and business operations experience a plus.
- Excellent interpersonal and customer service skills.
- Ability to manage conflict.
- Computer literate and the ability to work on systems.
- Strong verbal and written communication skills.
- Strong planning and organization skills with the ability to multitask.
- Self-driven with the ability to work independently and in teams.
Personal Attributes
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy.
- Ability to embrace and foster continuous change and improvement (Innovative).
- Ability to work well with a broad range of both functions and personalities, establishing yourself as part of a team.
- A passion for people and service delivery.
Working conditions
May be required to work overtime during busy periods
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