Human Resources Co-ordinator

3 weeks ago

Somerset West, South Africa Morpheus Recruitment Full time

The HR Coordinator will be responsible for providing comprehensive support to all the various business units

**Qualifications, Competencies & Skills**:

- Relevant Degree or Diploma
- 5 years’ experience in a similar HR Role
- Valid Driver’s licence

**Key Performance Areas**:
**Recruitment**:

- Ensure that all vacancies are advertised both internally and externally.
- Conduct employee verification checks that includes Criminal checks, Credit checks, Qualification
- Verifications, ID verifications and Reference checks.

**Electronic Filing**:

- Compiling and maintaining electronic employee records.
- Updating databases internally, such as performance scores, disciplinaries, training,
- Keeping Employee electronic files up to date (Loading new employee contracts, training certificates, capturing of all disciplinary Warnings and Hearings, IOD’s etc.)

**On Boarding**:

- Ensure induction is arranged timeously and new team members are properly inducted.
- Assist line managers to schedule 30-60-90 On-boarding plan for all new hires
- Proactively support Line managers to manage the probationary period and effectively keep records.
- Ensure that all new hire documentation is checked and timeously submitted to the payroll department.

**Performance Management**:

- The HR function will entail a well aligned process to assist the business teams to facilitate the roll-out of job descriptions and provide the necessary value add for an effective and efficient performance management exercise.
- Ensure the job descriptions outline the duties and responsibilities for the team member in the position and lay the foundation against which the team member will be evaluated.
- To ensure every team member signs a performance agreement which is aligned to strategic priorities.
- To advise all parties of the principles and objectives of an evaluation process by providing training for managers who will be responsible for the actual evaluations/ appraisals.
- Ensure all relevant parties are equipped with the tools to manage performance, with focus on coaching and managing poor performance.
- Encourage ongoing one-on-one performance discussions.
- To proactively identify and eliminate performance management obstacles that would hinder the process.
- Assist in managing the performance process and ensure that evaluations are done effectively, timeously, and that the knowledge gained is used to aid team members in development.

**Industrial Relations**:

- Implement IR in line with group policies
- Ensure Hearings are set up timeously and all relevant parties are made aware.
- Ensure that the dismissal process is followed consistently.
- Keep up to date with CCMA cases, schedule and ensure managers are informed and prepared.
- Ensure warnings for the region is sent to Group IR timeously.

**Injury on Duty IOD’s**:

- Responsible for the IOD process including but not limited to completion of W.CI documentation, Logging of IOD’s on to the system, follow up on progress and reporting status of claims to management.
- Capturing all IOD’s onto CompEasy
- Issue store with Member event reference number.
- Request progress report and final medical report from employee once all follow-ups are completed.

**Terminations**:

- Ensure relevant parties are timeously informed of terminations.
- Conduct exit interviews with employees who resign.
- Identify trends and address with management.

**HR Administration**:

- Preparing of UIF Claim forms for Maternity leave and Terminations.
- Assist with the reviewing and renewing company policies and procedures.
- Perform general administration duties for the Human Resources department such as Payroll capture.

**Communication**:

- Ensure all human resources policies and procedures are efficiently and effectively communicated within the business.
- Create awareness of strategic key human resource campaigns that will lead to updating all team members.
- Ensure that the correct lines of communication are followed at all times, and that timeous feedback is provided to all relevant parties when requested.

**Training**:

- Conduct a skills analysis to identify training gaps.
- Ensuring that HR admin records all skills and training initiatives for ATR/WSP reporting.

**Ad hoc**:

- Any other ad hoc duties and projects.

Application Question(s):

- What is your expected CTC for this role?

**Education**:

- Diploma (preferred)

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