Senior Group Secretary
3 days ago
**Job Duties/Responsibilities will include**:
Manage the Group Executive’s schedule.
Act as point of contact among senior management, employees, customers and other internal and external stakeholders.
Liaise with senior management members by handling logistics of meetings, fielding general queries and advancing information.
Managing information flow in a timely and accurate manner.
Screen and route visitors, phone calls, meeting requests, correspondence and submissions.
Prepare for meetings through coordinating venue logistics, agenda and high-quality documents.
Coordinate and manage travel arrangements including flights, accommodation, transfers, car rental, meeting schedules, passport and visa requirements, and forex as well as expense reports.
Administering official records, documents and reports i.e. month end reports etc.
Ensure receipt of all sales proceeds from customers.
Ensure timeous payment of all creditor invoices.
Monitor debtor payments and follow up on late payments for customers.
Monitor creditor payments and follow up on queries from service providers
Reconcile relevant documentation for submission to the Reserve Bank
Compile financial reports for the department as required.
Maintain a high level of confidentiality at all times.
A minimum Grade 12 certificate with a Secretarial / Personal Assistant Certificate essential.
Relevant NQF level 6 qualification will be an added advantage.
Minimum of 3 years’ relevant experience as a Secretary or Personal Assistant.
High level computer literacy particularly with reference to Microsoft Office Word, Excel and PowerPoint.
Excellent verbal and written communication skills to help shape a positive company image.
Knowledge and understanding of administrative procedures and business practices.
Highly developed organisational skills to respond to a fast-paced office environment.
High levels of initiative, professionalism and a strong attention to detail and accuracy.
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