Ohs Manager

3 months ago

Centurion, South Africa Bidvest Facilities Management Full time

**ROLE PURPOSE**

Responsible to support the County Leads with the establishment of an Integrated Management System (IMS) that is aligned with the Bidvest Facilities Management Integrated Management System and Client SHEQR contractual obligation, perform the required contractual and IMS required audits / inspections, update the relevant systems, institute corrective actions, ensure overall HSE compliance in the region and implement continuous improvement initiatives.

**MAIN OUTPUTS**
- Integrated Management System
- Assist with the establishing and setting of HSE standards to work towards and achieve.
- Review and ensure that all mechanisms, policies and procedures relating to the IMS are implemented and ensure continual improvement; as well as the continual efficiency and effectiveness of the IMS;
- Provide document and record management system and administration support;
- Execute and maintain a process for reporting, recording, investigating, initiate improvements, tracking and close-out of HSE incidents and accidents and monitor adherence to the process. Ensure that the Clients HSE Representatives are notified of all incidents and accidents;
- Execute and maintain a process for recording, maintaining, weekly monitoring of issues and risks, initiate the improvement process, track, close-out and escalating risk and issues to the Executive Operations;
- Manage HSE risk assessments and report any new hazards/ risks and aspect/ impacts;
- Ensuring that HSE risk assessments are carried out and that HSE Plans are adhered to;
- Maintain a Permit to Work System, provide process training and verify adherence to the Permit to Work System and initiate improvements;
- Manage, Maintain, and continually update the Gate 1 as per NOSA/ VC requirements
- Obtain Gate 2 approval from the client’s HSE representative.
- Manage, Maintain, and continually improve Safety 360 and IMS system to ensure compliance with Bidvest and Vodacom STD
- Sub-Contractor HSE Compliance
- Manage and monitor subcontractors Gate 1, Gate 2 and work execution HSE compliance in the region;
- Conduct subcontractor HSE compliance and legal audits at least quarterly to ensure that their HSE Plan and Files are updated.
- Incident Management (Near misses, Incidents, accidents, non-conformances, etc.)
- Report all incidents within 24 hours to the HSE Manager and Client on the required form.
- Manage and ensure records of all incidents on the Vodacom FFO Incident Register (SharePoint) is uploaded and ensure that agreed timelines are met.
- Review a full investigation into the causes of any incidents, how to avoid reoccurrence and submit full investigation report within 15 working days to the Client HSE Representative.
- A Final Close out report as per client’s A3 Policy to be submitted within 21 days after all the corrective actions have been closed-out by the HSE Manager and HSE Coordinator.
- Organize a close out meeting and ensure that the incident has been appropriately managed, that the root cause of the incident that is clearly understood and any lessons learned have been communicated.
- Site Inspections (Warehouses, Workshops, BTS - work areas, etc.)
- Carry out site visible felt leadership HSE inspections with management
- to verify the teams’ compliance with the Client’s HSE Standards and Bidvest Facilities Management requirements;
- Manage NCR's on Safety 360 system, share point and RIMS.
- Compliance Audits/ Inspections
- Execute legal compliance audits monthly (report in writing) including subcontractors and report deviation to HSE Manager
- Conduct cross regional Integrated Management System Audit/ inspections and record findings on Risk Register (VC FFO Share point) or Safety 360 system.
- Establish a platform for Customer audits, conduct and / or support customer audits and action customer concerns.
- Conduct IMS internal, ISO, Self-Assessment Audits and ensure that planned task observations are conducted monthly and that corrective actions are executed.
- Communication, training, awareness and medical surveillance
- Facilitate work / training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks.
- Communicate all changes to the HSE system with all employees and sub-contractors working for or on behalf of Bidvest Facilities Management in your Region;
- Monitor and manage all HSE training and medicals with OHS Officers;
- Being up to date with new legislation and maintaining a working knowledge of all HSE legislation and any developments that affect the employer's industry.
- Keep accurate SHE statistics (Training, Vehicle matrix, Incidents, Medicals, Personnel tracking, Audits, and Inspections)
- Assist and ensure OHS Officers including FFO management are utilising the Safety 360 system.
- IMS Reporting
- Monitor and manage Bidvest Facilities Management employees and subcontractor’s vehicle tracking (Journey Management Plans, Report violations trends, verify corrective actions and close

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