Business Enabling Specialist
9 hours ago
**ESSENTIAL SKILLS REQUIREMENTS**:
Â-Â Â Â Â Â Â Microsoft Office Applications (Outlook, Excel, Word, PowerPoint, MS Teams) - advanced.
Â-Â Â Â Â Â Â Jira and Confluence '“ advanced.
Â-Â Â Â Â Â Â Business administration end-to-end (offers, resource planning, finances, time administration).
Â-Â Â Â Â Â Â Implementation of and driving compliance with governance processes & policies.
Â-Â Â Â Â Â Â Accurate & timeous reporting.
Â-Â Â Â Â Â Â Organisational skills and the ability to focus on multiple tasks at the same time.
Â-Â Â Â Â Â Â Strong ability to understand and interpret Business needs and requirements.
Â-Â Â Â Â Â Â Excellent interpersonal and organizational skills with ability to communicate effectively (both verbally and written) with both technical and non-technical colleagues / users.
Â-Â Â Â Â Â Â Strong problem-solving skills.
Â-Â Â Â Â Â Â High stress tolerance levels.
Â-Â Â Â Â Â Â Flexibility to take up different tasks.
Â-Â Â Â Â Â Â Ability and willingness to guide and give training to fellow colleagues and users when required.
**ADVANTAGEOUS SKILLS REQUIREMENTS**:
Â-Â Â Â Â Â Â Good understanding of IT Product Lifecycles end-to-end.
Â-Â Â Â Â Â Â Agile methodology experience (roles, ceremonies, principles).
Â-Â Â Â Â Â Â Procurement / purchasing processes.
Â-Â Â Â Â Â Â BMW Processes & Policies (Purchasing, Travel, etc.)
**WHICH QUALIFICATIONS/EXPERIENCE DO WE NEED FOR THE ROLE?**
**Minimum qualifications**:
Â-Â Â Â Â Â Â Matric Certificate with Mathematics and English First
Additional Language.
Â-Â Â Â Â Â Â 3-year tertiary qualification in Business Administration / Project Management / Finance or relevant similar qualification.
**Minimum experience**: 2 years business / finance administration.
**WHAT WILL BE YOUR ROLE AND RESPONSIBILITIES?**
Enabling an entire Main Department within the ZA Hub in the following categories:
**Travel**:
Â-Â Â Â Â Â Â Invitation & permission letters.
Â-Â Â Â Â Â Â Trip request assistance: Submitting of trip requests according to BMW travel policy.
**Health & Safety**:
Â-Â Â Â Â Â Â Coordinate all H&S daily, monthly & periodical operations (inspections, all tasks as per appointment) per Main Dept, report any irregularities to ZA Hub Facilities Management.
Â-Â Â Â Â Â Â Medical Surveillance steering (compliance, reminders).
**Facilities Management**:
Â-Â Â Â Â Â Â Reporting issues / complaints / incidents (HVAC, power, water leaks, etc).
**Â**
**On & off boarding**:
Â-Â Â Â Â Â Â Onboarding preparations (EUDs, welcome packs).
Â-Â Â Â Â Â Â Onboarding first day: Welcome, assistance of individuals struggling with generic onboarding topics.
Â-Â Â Â Â Â Â Onboarding ongoing support '“ Main Dept specific topics, integration into work environment.
Â-Â Â Â Â Â Â Post onboarding activities '“ resolve queries from new joiners, complete onboarding check lists, basic training / assistance.
**Business & compliance administration**:
Â-Â Â Â Â Â Â BMW IT methodology compliance checks & guidance:
o  Offer administration end-to-end.
o  Assists with and /or initiate offers on the Customer Portal.
o  Creates offers in BMW system (PCAS).
o  Quality Assurance of offers in BMW system (PCAS).
o  Preparation of offer estimates & documentation.
o  Ensuring correct usage of BMW templates.
o  Perform offer administration (resources, fixed costs, travel).
o  Administrate accurate and timeous time allocation.
Â-Â Â Â Â Â Â Pipeline administration:
o  Align pipeline after re-org instances.
o  Maintain data when customers are changed / added.
o  Maintain data when planners are changed.
Â-Â Â Â Â Â Â ISO 9001 compliance activities '“ product & financial focus:
o  Product Depot creation, maintenance, quality checks.
o  BizDevSecOps Maturity Assessment dashboard maintenance.
o  ISO 9001 support activities (compliance artefacts, periodical checklist / coordination tasks).
Â-Â Â Â Â Â Â Financial administration & support:
o  Financial reporting & support (monthly actuals vs. planned, product-specific per offer).
o  Budget transfers & follow up.
o  Financial analysis & corrections (headcount transfers, planned to actual rates updates, etc.).
o  Supports Line Managers with Finance Dashboard (overall green / red status + deviation resolutions, all product actuals i.e. placement fees, training, travel, etc.).
o  Supports Line Managers & FG-Z-1 Finance Team with financial forecasts (quarterly, re-aligning, actuals outstanding).
Â-Â Â Â Â Â Â Customer liaison:
o  Communication regarding offers (process changes, budget transfer follow-up).
o  Customer Portal assistance through offer management process.
Â-Â Â Â Â Â Â Operational support:
o  Time administration daily activiti
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