HR Assistant, Solutions

2 weeks ago

Pretoria, South Africa DSV Full time

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

**DSV - Global transport and logistics**

Location: Silverton, Pretoria
Job Posting Title: HR Assistant, Solutions
Time Type: Full Time

**Qualification(s)**:
Matric

HR Diploma or studying towards an HR qualification

**Additional Computer Skills**:
Kronos: Time and Attendance System

**Job-related Requirements**:

- Min 1- 2 years in an HR role for an organization.
- Min 1- 2 years actively involved in HR admin related disciplines.
- Min 1- 2 years exposure to business processes.
- Min 1- 2 years exposure to recruitment practices.
- 1- 2 years’ experience in IR process and a sound working knowledge.
- Excellent communication skills and understanding of the communication flow.
- Strong accuracy and attention to detail.
- Ability to plan and self-manage.
- Ability to use initiative on projects.
- Proven excellent organization, presentation and problem solving skills.
- Proven strong time management skills.
- Ability to prioritise essential tasks and be deadline driven is essential.
- Ability to work under pressure is essential.
- Understanding of Bargaining Councills (Road Freight).
- Understanding of Change Management processes

**ADDED ADVANTAGES FOR THIS ROLE**:

- Articulate and well presented.
- Be able to work overtime & flexi time if required (Including Weekends and Public Holidays).
- Work in a neat and organized manner.
- Flexibility in terms of job functions.
- Must have the ability to lead and motivate staff/employees.
- MIE accredited and trained to conduct pre-employment checks and IMI assessments.

**MAIN PURPOSE OF THE ROLE**:
To assist the HRBP & HRM to provide aligned and compliant administrative and support services to all employees and business
partners, thereby increasing organizational effectiveness.
To maintain, update and ensure accuracy of employee records, various HR documents and internal databases

**DUTIES & RESPONSIBILITIES**:
**1. Administrative functions.**
- Filling out forms or other structured documentation - Completely.
- Maintaining detailed records by capturing information, checking information to ensure its complete and correct,consolidate and review information.
- Completing routine administration by preparing, organizing and storing information in paper and digital form.
- Searching through individual files for requested documents.
- Finding records in a manual and digital filling.
- Physical filling information - Accurately (Chronological)
- Arranging Appointments and Interviews.
- Sorting incoming mail/documents.

**2. To assist the HRBP (Human Resources Business Partner) and HRM (HR Manager) with the implementation of the group**
**HR Strategy through communication and assisting with various projects and initiatives to ensure service delivery to the business and employees.**
- Understand Group HR and DSV strategy.
- Awareness amongst employees of HR Strategy and HR elements in DSV Solutions Business strategy.
- Attendance at departmental meetings where necessary.
- Execute identified activities to achieve Business HR and Individual priorities.

**3. To assist the HRBP & HRM to provide business with the required information and reports to enable them to manage the business and operations efectively.**
- Produce identified reports
- 100% accuracy of data
- On Time

**4. To ensure sound employee relations by collating information for business in the use of the best HR practices.**
- Assist with collating information on employee relations using relevant Acts and Agreements (Including the NBCRFLI Main Agreement) and giving timeous feedback and guidance.
- Assist with providing documentation, information and guidance relating to disciplinary actions.
- Assist with all HR / IR / Payrol related queries.
- Assist with legislative compliance, Department of employment inspections, Branch Audits.
- Track and report on IOD’s as per procedure.

**5. To identify existing and potential problem areas and bring them to the HRBP’s attention.**
- Inform HRBP of existing and potential problem areas.
- Make suggestions on how to correct or prevent these proactively.

**6. To assist with the implementation of all legislative requirements and policies within the business unit.**
- Demonstrate an understanding of LRA, BCEA, NBCRFLI Main Agreement, COIDA.
- Ensure required legislation is displayed as per legislative requirements across the operations.

**7. To serve on committes / meetings within HR, Operations and Business structures**.- Assist with the preparations for all identified meetings.
- Drive and action the HR related actions items and provide relevant feedback to stakeholdees.
- Attend all identified meetings in the appropriate role

**8. HR Data / Information System / Record Keeping Integrity.**
- Load / import / request 100% correct information from start of recruitment / or payroll proc

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