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Procurement Clerk

4 months ago

Durban, South Africa Boardroom Appointments Full time

**Key purpose**:
Purchase goods, materials and services to ensure that the company's operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

**Duties and responsibilities**:

- Purchase goods, materials, components or services in line with specified costs, quality and delivery targets.
- Supports the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
- Act as an interface between suppliers and other relevant departments on purchasing processes, new projects and activities
- Monitor and advise on any issues which present risk or opportunity to the organization
- Monitor market trends, competitor strategies and market suppliers
- Provides analysis on costs, new and existing and review cost reduction activities
- Prepares reports and updates as and when required
- Negotiates contracts, improve prices and terms of business with Suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods.
- Prepares and raise purchase orders and order schedules
- Liaise with Head Office Finance to ensure that payment is made on time on Supplier invoices that have been submitted.
- Contacts suppliers to resolve price, quality, delivery or invoice issues
- Build, maintain and manage supplier relationships and keep up good communication
- Ensure that a professional and consistent approach is taken in relation to all supplier relationships
- Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and contracts award process.
- Conduct research for new components, materials and suppliers
- Compile data relating to supplier performance to enable evaluation

**Qualifications and experience**:

- Grade 12 or equivalent qualification
- Relevant business/commercial or manufacturing/engineering qualification
- Working knowledge of Syspro System
- Previous experience of working in purchasing department within a manufacturing environment
- Good communication in English and ability to read and write English
- Ability liaise with colleagues from other departments
- Assertive, resilient and welcomes Change
- Moral courage, openness and honesty in all dealings