Site Administrator

5 months ago

Atlantis, South Africa Lesedi Full time

**Job purpose statement**:
The Site Administrators main area of responsibility is to provide administrative support to the Construction Manager.

**Main focus areas**:

- Under the general direction of the Construction Manager;
- Coordinate the flow of administrative tasks at site;
- Support compiling and submission of construction/consortium reports and work plans as required;
- Responsible for overseeing and managing Lesedi employees and subcontractors’ requirements on site.

**Key Tasks**:
**Administrative Support**:

- Perform general administrative tasks as required and other administration actions required by the CM/FAM or the benefit of the department.
- Ensure compliance to all procedures and rules.
- Perform any reasonable and lawful activity delegated by the CM/FAM.
- Assist in coordinating all clerical requirements encompassing the nature of the site office.
- Taking minutes during site construction meetings and timeous distribution thereof.
- Compile all contractual reports as per contract requirements.
- Arrange for site visitors and monitor requirements compliance.
- Coordinate travel and accommodation arrangements for visitors.
- Manage meal orders for all Lesedi sub-contractors.
- Responsible for overseeing housekeeping at site.
- Manage IT requirements for site office and employees.
- Planning and arrangements of monthly and yearly entertainment events.
- Ensure that all site office clerical prerequisites are consistently maintained.

**Departmental and Company Processes**:

- Ensure all administrative requirements are attended to timeously.
- Maintain effective working relationships with all levels of management and staff.
- Ensure input is obtained from legal departmentfor any legal related matter.
- Monthly compiling of Living Out Allowance for specific Lesedi employees.
- Responsible for Petty Cash transactions and regular reconciliations.
- Interface and assist in resolving payment queries.
- Ensure compliance with all Lesedi NS financial policies, procedures and controls.
- Ensure compliance to SHEQ standards and related policies and procedures at all times.
- Compile and send out IR/HR related information when requested.
- Manage forms and contracts for new employees of Lesedi.
- Manage termination advice for employees.

**Qualifications**:

- Grade 12 or equivalent SAQA approved qualification + 2 years related experience.
- SAQA accredited Certificate/Diploma in administrative field is advantageous.
- Proven proficiency in MS Word, Excel, and PowerPoint and Acrobat is essential.

**Experience**:
A minimum of at least two (2) years of increasingly responsible administrative related experience within an EPCM environment or closely related field.

**Knowledge**:

- A good understanding of basic office administration practices within an EPC environment.
- Technical report writing is an essential prerequisite.

**Skills**:

- Computer Literate (Word, Excel)
- Computer Systems (IFS, Project Management Collaboration Platforms)
- Be able to communicate clearly.
- Be technically competent.

**Behaviours/Personal Attributes**:

- Demonstrate a cooperative attitude working in a team environment.
- Act in the interest of the company at all times.
- Work methodically with attention to detail.
- Act with honesty and with integrity at all times.
- Demonstrate reliability.
- Disciplined and responsible.
- Perform professionally at all times - internal, external (Client, suppliers & partners).

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