Assistant Cleaning Manager

3 weeks ago

Atlantis, South Africa Tsebo Group Full time

**About Us**:
We currently have an Assistant Cleaning Manager position available which is based in Atlantis. The role will oversee the daily workings of the organisation operations, mainly one site. Responsible to maintain a high-quality standard of organisations deliverables in line with site specific SLA’s. Responsible to manage client relations, perform cleaning and equipment inspections.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Responsibility and management of site,
- Act with utmost urgency when attending to any client request and do so pro-actively,
- To allocate the resources of the contract to achieve maximum cleaning output. Where the SLA stipulates resource requirements, these must be adhered to,
- Output based contracts must be managed efficiently,
- Together with HR pro-actively manage a pool of trained relief staff members to prevent any service delivery disruptions,
- Ensure work schedules/job cards are in place for each position and relevant to site,
- Ensure consistently high service standards are maintained with regular inspections,
- Unit closures to receive proper service until the last trading day and all processes relating to staff, equipment, billing and costs are attended to within the month of closing,
- Contract retention through maintaining excellent service standards, identifying and mitigating the risk of cancellation and building strong client relationships with key client contacts,
- Ensure that staff are correctly and smartly dressed displaying a name badge. Highlight upholding the company image at all times,
- Ensure that cleaning methodology are strictly adhered to in line with company policies, quality programmes and legislation,
- Managing company assets by performing monthly spot checks on high value items. Ensure that equipment is kept in a good condition, repaired and serviced when required,
- Ensure that training is scheduled for all staff in your portfolio to equip and empower them to perform their duties. This includes regular on job training sessions performed by you,
- The upkeep of unit files kept at unit level and notice boards where applicable as set out in TCS Policy and Procedure file.

Communication:

- Regular client meetings with clients signing off unit visit checklist (manual or electronic),
- Responding to clients and management request timeously and providing necessary action required,
- Ensure monthly completion of client specific records in sites where this is required. This may include hygiene consumption reports, cleaning inspection and walk about reports, reports on training performed, reports on client maintenance matters that were reported by cleaning management and/or completion of client monthly surveys,
- Effectively communicate and filter company information to staff,
- Responsible to keep your line management informed of pertinent issues relating to your contracts.

Labour Management:

- Work with HR to allocate staff to sites according to policies and procedure,
- Complete time sheets and submit to the administration department as per the deadlines,
- Must manage daily human resources and industrial relations issues and abide by the company disciplinary code and ensure that this is consistently applied,
- Participate in CCMA cases and union meetings if required,
- To hold performance appraisals with all cleaning staff reporting to you, identify areas for development and training needs,
- Ensure that all staff have signed and are abiding by the Tsebo House rules.

Health and Safety:

- Ensure that all OHS act (Occupational Health and Safety) requirements are adhered to for site specific requirements in line with company policies, quality programmes and legislation.

Unit Finances:

- Actively manage unit leave liability and leave plans according to company policies and targets,
- Continually identify potential of additional business within existing contracts and once off cleaning opportunities,
- Ensure all rechargeable and overtime work is authorized and billed to client timeously and within the month,
- Ensure debtors collection is in line with contractual agreements,
- Capital expenditure and equipment repairs should be approved by line manager prior to any orders being placed,
- Chemical and consumables are ordered in line with a monthly pre-determined budget.

Genera

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