Administrator (Contract Management)

2 weeks ago


Sasolburg, South Africa Omnia (Pty) LTD Full time

**Overview**:
To provide administrative support for the SHERQ team on data collection and reporting, document control and systems management.

**Qualifications**:
Matric

**Experience**:

- 2-5 years administrative experience
- Practical experience in reviewing and auditing contractor safety files
- MS Office proficiency

**Duties**:
**Act as Departmental SHEQ Coordinator**:

- Provide administrative support to the SHERQ team
- Ensure financial requirements for the team are completed correctly and timeously
- Ensure the SHERQ function have adequate supplies of consumables as needed for the team to function daily
- Establish and maintain electronic and hardcopy filing systems which will ensure adequate traceability is available for administration functions performed and data can be retrieved quickly and efficiently
- Capture minutes of meetings, store on relevant platforms and distribute as needed

**Organize meetings and logistics arrangements**:

- Arrange meetings, venues and resources as needed to provide support to SHERQ function
- Coordinate the various functions as needed to support SHERQ function

**Document control**:

- Provide document control support to SHERQ function as needed for compliance to ISO standards
- Provide training as needed for document management systems and requirements

**Data Management**:

- Capture data from various sources and consolidate on data management platforms like MES and IsoMetrix
- Accurately calculate and submit performance indicators (RCR, LTFR etc.) on time to relevant parties
- Ensure submitted data is compliant to Group guidelines when reporting in ISOMetrix
- Create routine reports and communicate to site as needed

**Contractor Management**:

- Dealing with queries, complaints amd information requests from Omnia Contract Owners, Omnia Managers and contractors
- Receive and audit Contractor Safety Files according to Omnia's minimum requirements and legislative requirements
- On-site Audits of contractors, which includes the working file
- Assisting with contractor vechile access requests as and when required
- Collection and capturing of contractor leading indicators on dashboard

**Job Competencies**:
**Knowledge**

Competent in Microsoft Office

**Core Behavioural Competencies**

Teamwork

Work standards

Reliability

Motivation of self and others

Adaptability

Integrity and trust

Communication skills

Planning and organization

Initiative

Building relationships

**Functional/Technical Competency**

Facilitation

Excellent customer service

**General**:



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