Administrator (Contract Management)
2 weeks ago
**Overview**:
To provide administrative support for the SHERQ team on data collection and reporting, document control and systems management.
**Qualifications**:
Matric
**Experience**:
- 2-5 years administrative experience
- Practical experience in reviewing and auditing contractor safety files
- MS Office proficiency
**Duties**:
**Act as Departmental SHEQ Coordinator**:
- Provide administrative support to the SHERQ team
- Ensure financial requirements for the team are completed correctly and timeously
- Ensure the SHERQ function have adequate supplies of consumables as needed for the team to function daily
- Establish and maintain electronic and hardcopy filing systems which will ensure adequate traceability is available for administration functions performed and data can be retrieved quickly and efficiently
- Capture minutes of meetings, store on relevant platforms and distribute as needed
**Organize meetings and logistics arrangements**:
- Arrange meetings, venues and resources as needed to provide support to SHERQ function
- Coordinate the various functions as needed to support SHERQ function
**Document control**:
- Provide document control support to SHERQ function as needed for compliance to ISO standards
- Provide training as needed for document management systems and requirements
**Data Management**:
- Capture data from various sources and consolidate on data management platforms like MES and IsoMetrix
- Accurately calculate and submit performance indicators (RCR, LTFR etc.) on time to relevant parties
- Ensure submitted data is compliant to Group guidelines when reporting in ISOMetrix
- Create routine reports and communicate to site as needed
**Contractor Management**:
- Dealing with queries, complaints amd information requests from Omnia Contract Owners, Omnia Managers and contractors
- Receive and audit Contractor Safety Files according to Omnia's minimum requirements and legislative requirements
- On-site Audits of contractors, which includes the working file
- Assisting with contractor vechile access requests as and when required
- Collection and capturing of contractor leading indicators on dashboard
**Job Competencies**:
**Knowledge**
Competent in Microsoft Office
**Core Behavioural Competencies**
Teamwork
Work standards
Reliability
Motivation of self and others
Adaptability
Integrity and trust
Communication skills
Planning and organization
Initiative
Building relationships
**Functional/Technical Competency**
Facilitation
Excellent customer service
**General**:
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