Personal Assistant

2 weeks ago

Pretoria, South Africa Career Crew Full time

**Personal Assistant Job Description**:
We are looking for a versatile and highly organized personal assistant/ Telemarketer to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as our personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a administerial roll.

**Personal Assistant Responsibilities**:
Reporting to senior management and performing secretarial and administrative duties.

Typing, formatting, and editing reports, documents, and presentations, call new clients and secure appointments for the Director.

Entering data, maintaining databases, and keeping records.

Liaising with internal departments, answering calls, and making travel arrangements.

Managing internal and external correspondence on behalf of senior management.

Scheduling appointments, maintaining an events calendar, and sending reminders.

Copying, scanning, and faxing documents, as well as taking notes.

Preparing facilities for scheduled events and arranging refreshments, if required.

Ordering office supplies and replacements, as well as managing mail and courier services.

Observing best business practices and etiquette.

**Personal Assistant Requirements**:
High school diploma or GED grade 12.

Office administration, or related experience.

2-4 years of experience as a personal assistant would be advantageous.

Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

Advanced typing, note-taking, recordkeeping, and organisational skills.

Ability to manage internal and external correspondence.

Working knowledge of printers, copiers, and scanners.

Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.

Excellent written and verbal communication skills.

Exceptional interpersonal skills.

You must reside in Pretoria East.

Have own reliable transport.

Be well groomed.
Be well spoken.

**Experience**:

- Administrative office procedures, practices and equipment: 2 years (required)

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