Document Control Assistant
4 months ago
**Job Summary**:
Provides administrative and logístical support to the entire Supply Chain Team, which includes telephone support, co-ordinating operational meetings, general administrative support, keeping minutes, and control document reproduction facilities. Ensure that tender and Procurement documents are properly filed and well administered.
**Qualification**:
- Grade 12 (NQF Level 4)
- Diploma in related field (preferred)
**Experience**:
- Minimum of 3 years administrative related experience
**Key Responsibilities**:
- Ensure that there is confidentiality and integrity in the movement of documents and information at all times
- Ensure that SCM reports are timely and professionally submitted
- Ensure an efficient document reproduction process
- Strengthen and maintain relationship with internal and external stakeholders
- Improve accessibility of information to all stakeholders
- Ensure that minutes of all the meetings taking place within SCM are properly documented signed and safeguarded
- Maintain Document register for in and out flows of documents
- Follow up on all missing documents and SCM actions on behalf of the manager
- Ensure that all necessary information about SCM and the Company is published on time for the benefit of all SCM employees
**Skills**:
- Computer literate
- MS Windows, MS Word, MS Excel Outlook
- Well developed communication skills (Verbal and writing)
- Excellent numerical skills
- Must be able to motivate and create enthusiasm in others
- Self-starter
- Reliable, insight and good judgement
- Must be able to pay attention to details
- Must be neat and punctual
- Innovative and flexible
- Creative problem solving
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