Document Control Specialist
7 months ago
**Job Summary**:
Provides administrative and logístical support to the entire Supply Chain Team, which includes general administrative support, keeping minutes, and control document reproduction facilities. Ensure that tender and Procurement documents are properly filed and well administered. Attend to audit matters including resolution control on company audit findings. Providing support on FMC matters.
**Qualification**:
- Grade 12 (NQF Level 4)
- Diploma in related field (preferred)
**Experience**:
- Minimum of 6 years administrative related experience in a governance-controlled environment.
**Key Responsibilities**:
**1. ACCOUNTABILITY**:
- Provide administration support to all the sections within Supply Chain
- Ensure that confidential documents are properly safeguarded
- Ensure that proper filling system is maintained
- Ensure an efficient document reproduction facility
- Help with the coordination and compilation of the SCM reports
- Ensure that SLA’s with all the customers of SCM are drafted and properly kept
- Exude professional spirit at all times.
- Ensure that the Switchboard is staffed at all the times
- Ensure that the Reception area is always welcoming to customers of SCM
**2. DIRECTION**:
- Manager, Support
- Company policies, rules, regulations, practices
- Delegation of Authority
- PFMA
- System manuals
**3. DECISION MAKING**:
- Discretion is needed to make decisions in line of duty
**Skills**:
- Computer literate
- MS Windows, MS Word, MS Excel Outlook
- Well developed communication skills (Verbal and writing)
- Excellent numerical skills
- Must be able to motivate and create enthusiasm in others
- Self-starter and ability to function well under pressure
- Reliable, insight and good judgement
- Well-developed attention to detail skills
- Deadline driven and the ability to prioritise work effectively
- Innovative and flexible
- Creative problem solving
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