Facilities Administrator

3 weeks ago


Johannesburg, South Africa Excellerate Full time

**Main purpose / objective of the position**:

- Ensuring that the Suppliers invoices are uploaded in the correct format.
- Completed according to the set guidelines communicated to the suppliers.
- Data verified and checked - and moved to the correct next level.
- All approved invoices processed and sent to the client.
- Statistics is maintained of all transactions for the day.
- Records are being kept (saved) on the central knowledge drive.
- Maintain good long-term customer and client manager relationships.

**Decision making authority**:
Has the authority to execute all Key Performance Areas as stated on this form and in line with the Company approval.

Framework and client policies and procedures.

**Experience / Education**:

- Minimum of Grade 12.
- 2-3 year’s relevant experience in invoicing and end-user support.
- Experience within the Facilities Management field is preferable.

**Skills required**:

- Computer literacy.
- Infor EAM.
- MS Office - Excel and Word.
- Outlook.
- Administration Skills.
- Time Management.
- Telephone skills.

**Knowledge required**:

- Contract Management (SLA Suppliers etc).
- Financial principles / processes (costings) Policies and procedures.
- Preparation of reports, including dashboards.
- Administration skills, Communication skills.

**Competencies required**:

- Assertive.
- Tolerance for Routine.
- Communication (Fluency in languages appropriate to target client community).
- Systematic Thinking.
- Methodical.
- Tolerance for stress.
- Drive and productivity.
- Teamwork and Co-operation.
- Customer and Quality Focus.
- Accuracy.

**Major drivers of work volume**:
Client demands and expectations, number of work orders, size of regions.

**Interface / relationships with**:



  • Johannesburg, South Africa Helderberg Personnel Full time

    A national Property Investment company based in Rosebank has a vacancy for a strong administrator with an assertive nature to join their highly effective team **Responsibilities**: This position requires strong administration and communication skills. As part of a team, you will be responsible for ensuring tenant and operational issues / concerns are...

  • Facilities Administration Manager

    Found in: beBee S ZA - 4 weeks ago


    Gauteng, Johannesburg, South Africa Redefine Properties Full time

    Redefine Properties’s job vacancy, Career and Recruitment Job title : Facilities Administration Manager jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 05, 2024 Quick Recommended Links Jobs by Location Job by industries Primary Purpose of the Job To ensure the effective and efficient running, management, and operations with...


  • Johannesburg, South Africa Pragma Full time

    **Job Advert Summary**: At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy.We encourage people with disabilities and from diverse backgrounds to apply. As the Facilities...

  • National Facilities Manager

    Found in: Talent ZA C2 - 3 weeks ago


    Johannesburg, South Africa Buffalo International Logistics Full time

    RequirementsBachelor's degree in Facilities Management, Business Administration, or a related field.8+ years experience in Management12 + years in FacilitiesMust have managed 15 + sites/ centres all over South AfricaStrong administration skillsStrong knowledge of building systems, maintenance best practices, and safety regulations.Excellent leadership and...

  • National Facilities Manager

    Found in: Talent ZA 2A C2 - 2 weeks ago


    Johannesburg, South Africa Buffalo International Logistics Full time

    RequirementsBachelor's degree in Facilities Management, Business Administration, or a related field.8+ years experience in Management12 + years in FacilitiesMust have managed 15 + sites/ centres all over South AfricaStrong administration skillsStrong knowledge of building systems, maintenance best practices, and safety regulations.Excellent leadership and...


  • Johannesburg, South Africa ADvTECH Support Office Full time

    **Experience / skills required**: Be able to work on Microsoft office and intermediate level on Excel. Financial acumen. Organised, good time management, take initiative. Strong administration skills Attention to detail. Willing to go the extra mile. Result driven. Must be accountable. Good work ethic Service delivery orientated **Educational...


  • Johannesburg, South Africa Planned Talent Pty (Ltd) Full time

    **More about the opportunity**: Are you a seasoned professional in property and facilities management, seeking the next step in your career? Our global client is actively seeking a Building and Facilities Manager to join their dynamic team and act as on-site project manager with one of their key clients - a leading company in the South African...

  • Facilities Manager

    6 days ago


    Johannesburg, South Africa Tree of New Beginnings Full time

    **Roles and Responsibilities** The Facilities Manager has accountability for the day-to-day facilities management service delivering customer support for a Customer-Centric Environment for the assets allocated by the Company. The extent of the service covers all accommodation types (student, tenants and commercial) within the allocated building space...


  • Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 68720 **Job Type** - Permanent **Job Title** - Assistant Facilities Manager **Computer Skills** - MS Office **Industry** - Flowers & Gifting **City** - Johannesburg **Province** - Gauteng - Oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are...


  • Johannesburg, South Africa Centurion Growth Full time

    JOB PURPOSE To manage the overall Facilities and Operations disciplines for all the residences in line with the company's set strategic objectives, and to manage costs and improve business performance, while still maintaining set company standards. KEY OUTPUTS GUIDANCE **Controlled Costs and enhanced Revenue Lines**: (Finance) 35% - (Costing, Planning &...


  • Johannesburg, South Africa iSOLV Full time

    About the Position The facilities officer will monitor all IT facilities and security-related aspects, pertaining to our data centres as well as the office environment. The facilities officer will enforce and monitor the adherence to all operations and security related policies across the organization, will monitor security breaches and incidents...

  • Office and Facilities Manager

    Found in: Talent ZA 2A C2 - 3 weeks ago


    Johannesburg, South Africa The Individual Touch Full time

    The Facilities Manager position is an office-based position and is responsible for creating a positive experience for all internal and external clients at their offices.The full management of 2 offices based in Johannesburg, including rendering ad-hoc assistance and guidance to the regional offices. The Facilities Manager will be responsible for supervising...


  • Johannesburg, South Africa South Point Management Services (PTY) Ltd. Full time

    **GENERAL PURPOSE** The Executive Head Facilities Management leads and directs national facilities operations and ensures alignment of the Facilities Management function with the organizational strategy and objectives. The incumbent takes overall responsibility for the provision of maintenance, repairs, cleaning, security, and other related services for...

  • Office & Facility Manager

    Found in: Talent ZA C2 - 3 weeks ago


    Johannesburg, South Africa Cepheid Full time

    Office Management: - Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports. • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers. • Manage vendor relationships and coordinate food deliveries when requested. •...


  • Johannesburg, South Africa Bidvest Facilities Management Full time

    **BRIEF ROLE DESCRIPTION**: Managing the quality of the services rendered by internal teams; overseeing multiple activities by planning, implementing, executing, and monitoring the services that are provided on a respective contract. Ensuring accurate delivery of these services against the required SLA and service standards. **KEY PERFORMANCE AREAS** -...


  • Johannesburg, South Africa Enel Full time

    **General Information**: **Country** - South Africa**State/Region** - Gauteng**City** - Johannesburg**Team** - Procurement and Services**Seniority** - Specialist**Job Type** - Permanent**Hire Type** - Full-Time**Work Regimen** - Hybrid**Posting Date** - 09-Jan-2023**Expiration Date** - 16-Jan-2023**Description and Requirements**: **What you will do**: - The...

  • Office & Facility Manager

    Found in: beBee S ZA - 3 weeks ago


    Johannesburg, South Africa Danaher Full time

    Office Management:- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers.• Manage vendor relationships and coordinate food deliveries when...

  • Office & Facility Manager

    Found in: beBee jobs ZA - 1 week ago


    Johannesburg, Gauteng, South Africa Danaher Full time

    Office Management:Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers.• Manage vendor relationships and coordinate food deliveries when requested.• Attending...


  • Johannesburg, South Africa Orion Group Full time

    **Purpose of the Role**: **Key Responsibilities**: - Receiving and prioritising maintenance requests from various departments / business units. - Planning and scheduling of maintenance activities, taking into consideration the availability of resources and facilities. - Coordinating maintenance activities with internal staff and external contractors,...

  • Facilities Manager

    Found in: Whatjobs ZA C2 - 3 weeks ago


    Johannesburg, South Africa Strategic Personnel Full time

    Reporting Manager The Facilities Manager reports to the Portfolio Manager. Direct Subordinates The position, currently has the following direct report: - Building Manager (x4) Budget Responsibility Ensure all costs are in accordance with budgetary restrictions and monitor budgets accordingly. Duties and responsibilities - To optimize the life span...