National Facilities Executive

2 weeks ago

Johannesburg, South Africa South Point Management Services (PTY) Ltd. Full time

**GENERAL PURPOSE**

The Executive Head Facilities Management leads and directs national facilities operations and ensures alignment of the Facilities Management function with the organizational strategy and objectives.

The incumbent takes overall responsibility for the provision of maintenance, repairs, cleaning, security, and other related services for the entire South Point Group portfolio through direct reports and 3rd parties, thereby ensuring that the organisational mission of being a “well managed, leading provider of clean, safe and affordable accommodation nationally” is met and high levels of satisfaction are achieved by all South Point tenants.

**Key Performance Areas**:

- 1._ _Operational Execution_
- 2._ _Project Management_
- 3._ _Strategic Planning and Implementation_
- 4._ _Relationship Management_
- 5._ _Reporting_
- 6._ _Human Capital and Resource Management_

**RESPONSIBILITIES**
- **Operational Execution**_
- Manage Facilities operations on a national level.
- Ensure alignment of the Facilities Management function with the organizational strategy and objectives.
- Ensure that all buildings are compliant at all times in terms of all national/municipal statutory and legislated requirements.
- Maintain and develop operational governance systems to ensure that the internal and external service level agreement (SLA) are adhered to all times.
- Analyse operational expenditures for budget purposes and implement cost saving plans.
- Maximize team productivity and effectiveness nationally.
- Monitor operational activities of staff to ensure that proper procedures are adhered to including but not limited to inspections of the building, stores and any other operational activities to be maintained and monitored.
- Develop operational plans nationally together with the Senior Facilities Manager (SFM) and other team members as per company standard as well as planning and oversight of the December vacate/January intake and June/July vacate and intake in Durban.
- Implement innovative initiatives to improve business processes and decrease costs
- **Project Management**_
- Plan and monitor the CAPEX/OPEX and Special Project funds to ensure that the funds are correctly spent and that contractors on site adhere to the project scope of works.
- Sign off all construction site work completed by external projects contractors to ensure Company compliance and standards. (Participate in all site meetings for new refurbishment programmes together with the Project Team).
- Develop project plans and risks associated with any work conducted in Company buildings including health and safety and ensure that project team is aware of expectations and deliverables accordingly.
- Attain and maintain non contractual/ad hoc projects and provide regular feedback to relevant parties as and when required including the CFO and CEO.
- **Strategic Planning and Implementation**_
- Develop departmental strategy in alignment with the organisational strategy.
- Manage, implement and integrate business strategy into the department (waterfalling down and cascading).
- **Relationship Management**_
- Maintain relationships with internal (inter departmental & intra departmental) and external stakeholders including external contractors and construction, bursars, institutions and parents.
- Direct customer relationship management.
- **Reporting**_
- Prepare reports for the CEO and CFO as and when required.
- Maintain and administer various reporting procedures set-up, including reporting to management - in particular cost effectiveness and analysis in relation to budget usage.
- Deliver any ad hoc reports as requested by CEO/Board.
- **Human Capital and Resource Management**_
- Maintain oversight of recruitment and management of staff and resources to ensure high quality services as per the requirements of the organization.
- Direct management and recruitment of direct line reporting staff.
- Plan, manage and develop staff to effectively train, evaluate and monitor their activities according to their Key Performance Indicators (KPI’s).
- Develop staff appraisals for direct line reporting and ensure adherence down the management line with the required competencies
- Forecast Human capital staff according to the objectives and strategy of the company.
- Encourage, motivate staff and come up with recommendations as part of staff retention and to ensure a high performing team
- Ensure regular training and development of staff to ensure efficiency and effectiveness of team.

**EDUCATION**
- Degree in Operations Management
- Degree in Business Administration
- Degree in Property Management would be an added advantage.

**EXPERIENCE**
- Operations Management 5yrs
- People Management 5yrs
- Business Finance 5yrs
- Health and Safety Regulations 5yrs
- Business Finance 5yrs
- Industrial Relations 5yrs

**Closing Date**:31 August 2023**

**Salary**: R90,000.00 - R95,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliab

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