Bank and Cash Controller

1 week ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**

Monthly Accounting
- Check and sign off reconciliation of all cashbooks, local and foreign, ensure reconciling items are current (i.e. not outstanding for more than 15 days) Following up all queries arising from the reconciliations and correcting incorrect postings. Ensure that no EFTs are unmatched on bank recons at any time
- Ensure that all records/arrangements where applicable are updated with interest rate changes
- Check and release trust transfers, ensuring payment and accounting is effected on the same day
- Keep records of trust Client's Trust Investment Accounts (section 78(2) A). Ensure that trust bank accounts and trust creditors are balanced with a nil surplus at each month end
- Monitor bank charges and interest accounts on the income statements and ensure that costs are correctly accounted for and minimized where possible

Banking
- Download statements for all bank accounts and check that the balances are correct and send to receipting. Import on CMS every morning
- Ensure all bank accounts are matched on a daily basis and that non-reconciling items are circulated to the relevant person and followed upon
- Check trust payments are received for funds available
- Credit controllers to liaise with client and cancellation of all receipts on CMS. Inform affected partners accordingly
- Monitoring of bank accounts and transferring from USD and Euro to Rands to optimize rand balance and maximize loan repayment
- Check that all transfer of credit balances on client accounts as requested by the debtors department have been done correctly i.e. in and out of the correct bank account
- Ensure bank signatures are kept up to date on banks
- Monitor and supervise
- Ensure that all trust bank balances agree to the GL balance every end of the month and that any variances are investigated immediately and corrected accordingly
- Ensure that cash receipts are deposited immediately.
- Sign copy of the deposit slip as confirmation that the deposit is on account
- Check and release beneficiaries on Nedbank
- As a Systems Administrator on Nedbank/NedTreasury/Investec/Corp Saver/ABSA/Standard Bank and FNB, attend to all account queries and liaise with the banks on any related matters

Daily Payments

***
- Prepare payments to the Law Society on a monthly basis along with maintaining the annual schedule as required by auditors
- Ensure that when paying monies to a foreign client, permission is obtained from SARB. Ensure that the charge for such transaction is processed to the client's matter
- Check correctness and be first authorizer for all payments
- Ensure that all instructions to pay maintenance are carried out and
- that the movements are correctly accounted for
- Ensure that all regular payments are identified and reported so that we can determine whether they should be on AP module (i.e. monthly or weekly payments)
- Manage and process all estate payments as instructed by the partners

Reimbursed Petty Cash at Branches - As stand-in for Business Controller
- Check and authorize reimbursement of Branches petty cash, ensure that all costs are correctly processed and vat correctly accounted for
- Ensure that all petty cash floats are cash counted and balanced to the general ledger on the first day of each month
- Transactions are accurately captured on CMS
- Cash float balances with systems at all times and reimbursed timeously to ensure that cash is always readily available

Supervision and General Duties
- Ensure that necessary training and support is given to your team and that all your team members know their responsibilities and what is expected of them
- Negotiate, agree and approve leave requests on ESS for your team
- Ensure that you ultimately take responsibility for all your team members performance and that proper guidance is given where necessary
- Ensure compliance with HR policies and procedure
- Conduct performance reviews as required
- Develop a personal development plan for each employee
- Ensure each staff has consistency and sufficient technical knowledge to perform bank and cash duties accurately and timeously
- Act as stand-in for senior and junior Bank and Cash Clerks, when required

**Skills and knowledge**
- High level of precision and attention to detail
- Ability prioritise work
- Ability to work under pressure and meet set deadlines
- Has tremendous drive, energy and determination to complete tasks
- A hardworking, dedicated, and reliable person
- Ability to use initiative and to work independently
- Ability to deal with people at all levels
- Good communication and writing skills with good command of the English language

**Qualification/s**
- Matric
- Bookkeeping Diploma
- 3 - 5 years relevant experience in a finance environment
- Clear Criminal and ITC record

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