Workshop Planning Administrator

7 days ago


Germiston, South Africa Eazi Access Rental Full time

**1. Purpose**

To assist in coordinating workshop incoming and outgoing machines - coordinate the link between Logistics, Admin, Stores and Workshop to ensure efficient throughput of units through the workshop.

**2. Key performance areas**

**2.1 **Parts request and tracking - Check availability of stock

2.2 Logistics - Confirm weekly forecasting for logistics

2.3 Workshop planning - Plan machines for technicians to turn

2.4 General Planning - Plan service, Load test, PDI and maintenance jobs through the workshop, based on parts availability, load plans, and workshop capacity

**3. Delegation of Authority**

Prevention of unsafe machines being planned for rental.

**4. Role**

The incumbent is responsible for the following:
Performance Area

Responsibility

Ref:
Parts order and tracking
- Check availability of parts in store
- Place order with stores for upcoming projects
- Coordinate with stores to place daily orders for machines currently being repaired and serviced.
- Check updated ETA’s on all orders and outsource work and coordinate with workshop when to start with jobsLogistics
- Liaise with logistics on incoming machines and prioritize accordingly
- Conduct weekly forecasting of machines
- Do daily planning in conjunction with logistics
- Report possible non-supply immediately
- Arrange outsource repair work with transport requiredWorkshop Planning
- Plan machines for technicians in turn in conjunction with part availability
- Admin duties on D365 relating to jobs.
- Pick parts for workshop techs and ensure parts are available when units are planned in the workshop
- Control the Performance board in the workshop to ensure communication on planning, KPI performance of the workshop, upcoming jobs etc.General Planning
- Plan services, load tests PDI’s and maintenance jobs
- Coordinate these based on parts availability, load plans, and workshop capacity**5. Skill Required**

**Area**

**Skill**

Parts ordering and tracking
- Attention to detail
- Analytical Skills (Analyze potential problems and embark on corrective measures)
- Computer literacy (Microsoft Office)

Liaising with Logistics
- Able to write clear, understandable report
- Good Communication skills

Workshop Planning
- Good Planning and Organizing skills
- Understanding of spreadsheets

**6. Qualifications**

6.1 Grade 12 or equivalent.

6.2 Tertiary qualification in logistics or planning advantages.

**7. Experience**

7.1 Minimum 3-5 years’ experience in a similar role.

7.2 Experience in a similar industry is an advantage.

**8. KPI**

Standard KPI structure with deductions for inaccurate planning, parts not requested within 24hrs of incoming inspection completed, paperwork and 100% of incoming machines allocated and admin duties completed

**Job Type**: Permanent

**Experience**:

- workshop planning admin: 4 years (required)



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