Specialist: Contracts

1 week ago

Johannesburg, South Africa Six Sense Consulting Full time

**Qualifications and Experience**:

- Relevant 3 years degree or equivalent in SCM/ Legal / Finance or equivalent
- Public sector contracts management and administration experience is essential.
- Experience in Capital Projects and Contract Management
- Computer literate
- Minimum 5 years public procurement experience

**Key Responsibilities**:
**Contracts Governance**
- Management of all contracts agreements during the entire contract life cycle
- Correctly accounting for all contracts
- Employ appropriate contracts management practices
- Assist with Audit queries both internal and external and make sure audit queries are resolved
- Monitor contracts compliance with SCM Policy and Procedures by all HDA employees

**Contract Development**
- Facilitate the formulation / development of legally binding agreements (all types) including addendums to existing contracts, setting out detailed terms and conditions and ensure that they are concluded on time

**Contract Administration**
- Conduct SCM compliance checking of contracts that have been awarded and record contracts on the contracts register to ensure compliance with the SCM policy,
- Oversee the loading of contracts onto the contract management system.
- Maintain the contract register through updating register with all contract changes monthly
- Ensure contracts maintenance, document management and change control (ensuring that changes to the contract are agreed, authorized, accurately documented and implemented by both parties)
- Ordering procedure (under framework purchase order, call off contracts)
- Notify and assist end user about contracts termination, renewal, extensions and variations where required

**Operational Responsibilities**
- Act as a single point of contact for all commercial and legal correspondence relating to contracts
- Facilitate engagement between supplier and end users in event of breach of contract
- Escalate disputes to higher level where necessary
- Advise and support operational managers to whom day-to-day management and monitoring of contracts which affect them may be delegated.

**Contract Performance and Relationship Management**
- Ensure adherence to compliance with transformation and empowerment conditions as provided in applicable service level agreements
- Evaluate service providers/suppliers/ contractors on adherence to specific delivery dates and lead times
- Evaluate suppliers/service providers/contractors against compliance with specifications.
- Evaluate supplier performance on the quality and quantity of goods, works and services procured

**Asset Administration**
- Supervise the maintenance of a complete and accurate Fixed Asset Register that complies with standards of GRAP
- Review the general control activities relating to fixed assets which includes bi annual physical counts audits and quarterly computer asset verification
- Working with asset champions in various regions
- Oversee that the existing assets are numbered and identification tags are attached
- Maintain record keeping of capturing transferred, donated and or disposed assets for accurate reporting;
- Generate reports needed for the internal and external auditors
- Compile disposal forms and ensure disposals are accurately recorded.
- Oversee valid, accurate and complete inventory lists are maintained
- Maintain adherence to accounting procedures;
- Conduct all activities that are related to assets;
**SCM Committees**
- Serve in SCM Committees as and when required

**Reporting and Administration**
- Compile reports as required including:

- Contract register reports.
- Contract spend reports
- Asset register reports
- Undertake all required administration as necessary

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