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Inventory Administrator

7 months ago

Southern Suburbs, South Africa Homechoice Full time

homechoice is a leading South African homeware retailer. For over 35 years we’ve helped our customers create beautiful homes they love with an innovative range of quality products they can afford.

**What you will love doing in this role**

**Local Vendor Invoice/ Credit Note Processing**
- Receive Invoices, Credit Notes and GRN’s for processing from the Warehouse
- Check that invoices are VAT compliant where appropriate
- Match invoices to receipted PO and capture in ERP
- Follow-up on long-outstanding open purchase orders

**Follow-up on long-outstanding open purchase order accruals**
- Foreign Vendor Invoice/ Credit Note Processing
- Receive authorised invoices, GRN’s and bill of lading for processing from the Warehouse
- Receive landed costs documentation from Clearing Agents
- Match invoices to receipted PO’s
- Match processed invoices to payments (Settlement)
- Follow-up on long-outstanding open purchase orders
- Follow-up on long-outstanding open purchase order accruals

**Vendor Payments**
- Perform weekly and monthly Vendor payments.

**Vendor Reconciliations**
- Perform Vendor reconciliations from Vendor Statement to AP Sub Ledger.
- Timely resolution of queries arising from the Vendor reconciliation

**Stock Receipts PO Accrual Reconciliations**
- Perform monthly Stock Receipts PO Accrual reconciliations
- Timely resolution of queries arising from the Stock Receipts PO Accrual reconciliation

**Stock Vendor Take On**
- Verify Vendor details for all Stock Vendor Onboarding
- Load Vendor on AX, once approved
- Load Vendor banking details on FNB CAMS

**Cashflow Reporting**
- Provide Cashflow reports to Management

**Teamwork**
- Review and post invoices processed by Accounts Payable Team
- Backfill for Accounts Payable Team
- Assist with any adhoc processing of invoices as required by department
- Assist with any other adhoc tasks as instructed by line management

**What we will love about you**
- We love your excellent analytical skills with a passion for accuracy and attention to detail.
- We love your ability to use initiative.
- We love that you are motivated and eager to learn.
- We love that you can work well in a team environment.
- We love that you can work well under pressure.

**What you will need to do the job**
- Matric with strong results in accounting and math’s
- Previous experience in a similar role preferably with accounting
- Previous experience in Vendor Reconciliations
- MS Office and Excel (intermediate)

**Behaviours we love**
- Wow my **customer**
- Walk in my customers’ shoes
- Deliver on my promises
- Deliver insight-led solutions my customers need
- Treat the business as?**my own**
- Take accountability
- Be curious, creative & explore opportunities
- Do it right & at the right time
- Play as a **team**
- Be helpful
- Be inclusive
- Find the fun