Internship Program for An Office Administration

2 months ago

Pretoria, South Africa Djemmo Properties Full time

A real estate company located in Pretoria Central is Offering and internship program to Students who are Studying Office Administration.

**JOB DESCRIPTION - SECRETARY**
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Help potential tenants to view offices and make follow up with them after viewing.
- Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate supervisor.
- Taking and transferring calls or delivering messages or to appropriate personnel when they are unavailable.
- Receive, sort and distribute tenant’s invoices.
- Perform other clerical receptionist duties such as filing, photocopying etc
- Update maintenance stock Inventory
- Perform other duties as it may be required from time to time.
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
- Manage agendas and appointments for upper management.
- Create and update databases and records for financial information, personnel and other data.
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Submit reports and prepare proposals and presentations as needed.
- Assist colleagues whenever there is an opportunity to do so.

**Required skills and qualifications**
- Excellent leadership, time management and organizational skills.
- Proven excellence as an office assistant, office administrator or in another relevant position.
- Outstanding abilities to communicate in person, in writing and over the phone.
- Familiarity with common procedures and basic account principles used in the office.

**Minimum Requirements**
- Second Year or Third Year Student studying Office Administration Course.
- Computer literate (outlook, word, excel, PowerPoint)
- (English) reading and writing
- Pleasant demeanor and friendly disposition
- Excellent verbal communication skills.
- Fine-tuned telephone etiquette.

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