Administrative Officer III: Employee Relations Officer

3 days ago

Pretoria, Gauteng, South Africa University of Johannesburg Full time

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future."

Job Description

Support the ER & Wellness Director in executing the HR Strategy and achieving all Employment Relations output. Provide ER and Wellness high-level administrative assistance to the Business Partners, Line Managers, Shop Stewards, employees and external stakeholders.

Responsibilities

CCMA

  1. Dispute Resolution Management
  2. Represent UJ in Conciliations and Arbitrations at the CCMA.
  3. Attend referrals and evaluate the disputes, by preparing objections, opposing condonation applications.
  4. Coordinate pre-arbitration meetings and compile minutes in terms of the CCMA rules.
  5. Obtain documentary evidence for the proceedings, research case law and establish an angle of defense in line with legislation.
  6. Prepare employer bundles and prepare witnesses through consultations.
  7. Brief Legal counsel and monitor progress.
  8. Coordinate preparation meetings with Legal counsel and UJ witnesses.
  9. Monitor implementation of Arbitration Awards.
  10. Attend to Rescission applications and other in limine applications.
  11. Attend to review applications by consulting with case law and relevant arguments.
Collective Bargaining With Unions
  1. Management and high-level coordination of the Collective Bargaining Forum (CBF), identify dates and set a schedule, coordinate monthly meetings as per the annual schedule.
  2. Ensure relevant documentation is drafted and circulated to parties in time.
  3. Keep record of the proceedings.
  4. Coordinate and manage all CBF interventions and training.
  5. Coordinate all trade union Organizational Rights activities.
  6. Coordinate Bilateral with trade unions and management.
  7. Coordinate and participate in all engagements to implement the Accord entered with NEHAWU.
  8. Coordinate the MSA meeting until final agreement.
Providing Support In Terms Of Implementing The Substantive Agreement
  1. Coordinate the Substantive Negotiation meetings.
  2. Ensure timeous circulation of the agenda, minutes, and relevant documents and reports relevant to the negotiations process.
Employee Relations
  1. Oversee and ensure the effective management of all ER matters:
    1. Management of disciplinary, grievance and incapacity matters in accordance with policy.
    2. Monitor timeous preparation of outcome report from disciplinary, grievance and ensure that final decisions are implemented.
    3. Monitor labour law and employee relations issues and trends in the University and advise what course of action line managers must take where ER advise is needed.
    4. Collect evidence and prepare bundle of evidence.
    5. Evaluate all facts, reports, documents, conditions of service, procedures to ensure consistent application.
    6. Refer matters to relevant parties for resolution.
    7. Administer the disciplinary records.
Management of the Incapacity Forum to Diagnose and Manage Ill Health Within UJ:
  1. Management, coordination, advisory and secretariat role within the functionality of the forum. Propose and implement best practices in the management of incapacity cases from start to end.
  2. Coordinate and manage monthly meetings, follow up on incapacity matters to ensure compliance and keep record of the proceedings.
  3. Ensure timeous circulation of the agenda, minutes and relevant documentation.
ER Training Facilitation And Enabling Leadership
  1. Develop ER training material.
  2. Coordinate Training of executives on substantive negotiations.
  3. Facilitate Training of line managers on conflict management.
  4. Facilitating Training Line managers on ER policies and procedures.
  5. Coordinate and Facilitate Trainings on Policies, i.e. grievance, disciplinary and incapacity in Auxiliary services environment for line managers.
  6. Facilitate Training in respect of level 1 and level 2 disciplinary process for HCMBP's.
Stakeholder Relations
  1. Identify partnership opportunities that will help the Unit to work effectively with HCMBPs, HCM Services, colleagues within the ER unit to achieve institutional goals.
  2. Interpret ER policies, guidelines, and procedures to the HCMBPs, staff & line managers.
  3. Provide advice to management, staff, trade unions in line with policies & legislation.
  4. Provide support and advice to HCMBPs.
  5. Review policies and identify gaps, draft and formulate operational documents to assist efficient administration.
Service Delivery And Project Management
  1. Interpret ER policies, guidelines & procedures to the stakeholders & providing high level ER advice in all employment matters-Line managers, HCMBPs and staff.
  2. Research & advise appropriate processes in line with policies & procedures of the UJ, collective agreements & legislation.
  3. Providing support & advice to presiding officers in disciplinary cases regarding policy, regulations & precedents.
  4. Management of incapacity cases, advise on Poor Performance & Ill health matters, facilitate enquiry.
  5. Providing support with the review process of the UJ Conditions of Service.
  6. Identify policies that are due for review and seek input from relevant stakeholders and submit to CBF for consultation.
  7. Facilitate Policy Awareness sessions and Advocacy at different campuses to ensure full compliance with policies, relevant legislation and collective agreement reports.
Governance And Risk Management
  1. Ensure that an effective filing system is maintained with backups for an effective record keeping system:
    1. Timeous submission of reports.
    2. Compile and update the ER case register and ensure accuracy and quality reports.
    3. Provide information for ad-hoc reports.
    4. Prepare presentations and submit reports and inputs for the ER Forum.
Strategic Employee Relations Projects
  1. Under the supervision of the Director: ER, manage special projects as delegated, as and when required e.g.:
    1. Participates at high level to policy review processes.
    2. Give expert inputs into ER policies.
    3. Collate relevant documents for such projects.
Minimum Requirements
  1. Degree in Labour Law or HR or BTech at (NQF 7), with two (2) to three (3) years job-related experience.
  2. Experience in Arbitration Representation.
  3. Experience in conducting and facilitating training related to Employee Relations.
  4. Understanding and working knowledge of all employment relations practices and procedures.
  5. Experience in the Higher Education environment is desirable.
  6. Knowledge of applicable Legislation.
  7. Understanding and working knowledge of all employment relations practices and procedures.
Competencies And Behavioural Attributes
  1. Knowledge of HR Systems.
  2. Analytical skills.
  3. Problem-solving skills.
  4. Knowledge of South African Labour Legislation.
  5. Interpersonal and assertiveness skills.
  6. Dispute resolution.
  7. Ability to conduct internal investigations regarding potential misconduct and reported grievance matters.
  8. Initiative/Pro-activeness.
  9. Ability to interface at all levels.
  10. Computer skills.
Enquiries
Enquiries regarding job content: Mr Kgaole Ramodidi (Director: ER & Wellness) on Tel. (011) 559 2826

Enquiries regarding remuneration and benefits: Ms Busisiwe Dumezweni (HCM Business Partner) on Tel (011) 559 3012
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