Personal Assistant

3 days ago


Pretoria, Gauteng, South Africa All Stars placement Full time

The above position is vacant at our Gauteng South region. The overall purpose of this position is to provide assistance with administrative responsibilities to the Regional Manager.

Minimum Requirements:
  1. Clear criminal record
  2. Grade 12 certificate or equivalent
  3. Higher qualification in office administration / public relations is advantageous
  4. Computer literate and proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  5. At least 2 years' administration experience
  6. Excellent verbal and written communication skills
  7. Driver's license is advantageous
  8. Willing to work extended hours on request
  9. Ability to work under pressure and meet strict deadlines
Key Performance Areas (not totally inclusive):
  1. Performing administrative tasks:
  2. Answering and screening all incoming calls, transferring calls to the appropriate source where applicable and taking messages
  3. Dealing with correspondence, escalating enquiries, compliments, complaints and providing feedback to management and clients as required
  4. Handling requests and queries appropriately
  5. Assistance with preparing, maintaining, updating and filing of various branch reports
  6. Coordinating meetings and taking meeting minutes
  7. Diary management, scheduling appointments and events, running errands
  8. Arrange access, screen and receive any visitors to the Branch Manager's office, ensuring visitors are comfortable and refreshed
  9. Ordering, collecting and issuing of uniform
  10. Assisting with general office enquiries and office tasks as required by Branch Manager
  11. Act as the liaison between the executive and clients, team members, and other stakeholders
  12. Strong interpersonal skills and the ability to build relationships with various stakeholders
  13. Flexibility to adapt to changing priorities
Other personality attributes and core competencies:
  1. Self-development
  2. Taking initiative
  3. Time management
  4. Ensuring confidentiality
  5. Honest and reliable
  6. Must be assertive
  7. Pay attention to detail

We reserve the right not to make an appointment to any advertised positions.

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