Site Administrator Randfontein, Johannesburg
3 days ago
Oversee and ensure smooth and efficient daily operations of the farm stall, value added facility and Deodar site.
Key Performance Areas:
- Process Requisitions, Purchase orders and GRN.
- Assist with PO and GL queries for some departments.
- Assist with F9 queries when needed.
- Assist with CHEP account when needed.
- Administrate and order stationery, groceries, truck seals, invoice paper, pay slip paper.
- Co-ordinate and arrange travelling and car bookings.
- Administrate meetings and refreshments.
- General administration such as filling and capturing information.
- Overall management of the Farm store: Ordering of stock, weekly stock counts.
- Weekly and monthly stock takes - Warehouse DV and DW.
- Liaising with Ambassador, Giants canning, Mohr foods, and labels suppliers.
- Ordering of PPE.
- Daily Banking and administration of Petty Cash.
- Recon of Credit card claims, expense claims and cell phone claims on site.
Debtors:
- Debtors' reconciliation is accurately completed on-time (1st week after calendar month end).
- Short payments - claims - are resolved before same month end.
- Client claims are investigated & forwarded/resolved for authorization in the same month of deduction.
- Accurate posting and allocating daily receipts to accounting systems before 10h00.
- Timely and effective collection of all debts and customers payments before close of financial month.
- Continuous contact: ie Call 1- have you received statement & do you need invoices Call 2 - will payment be made before month end & on terms.
- Monthly reconciliation and action of overdue and chain store accounts.
- Daily run of aged analysis to alleviate bad and overdue debt.
- Consideration/Assessment of suspended orders and timeous release or rejection.
- Continuous Statement forwarding to customers as required.
- Excellent interpersonal skills.
- Good team player with the ability to work independently.
- Good time management skills and ability to meet deadlines.
- Must be able to prioritize work and work under pressure.
- Sound record keeping abilities.
- Quality focus; determined to get things right the first time.
- Good communicator skills with numerical skills.
Knowledge:
- Grade 12.
- Knowledge of administrative and clerical procedures.
- Good knowledge of Debtors.
- 2 Years' experience in a similar position.
- Sound knowledge of MS Office and Syspro.
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
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