Senior Administration Specialist

4 days ago

Cape Town, Western Cape, South Africa Old Mutual Full time

Senior Administration Specialist

Apply locations Cape Town time type Full time posted on Posted Yesterday job requisition id JR-64566

Let's Write Africa's Story Together

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

African Infrastructure Investment Managers (Pty) Ltd was established in 2000 and has established itself as a leading niche private equity fund manager, specialising in infrastructure equity investments in the African market. AIIM actively manages investments in North, East, West and Southern Africa and has assets under management of USD 2.9 billion with a track record extending across eight African infrastructure funds.

Role Overview

AIIM is seeking a Senior Administration Specialist to support the Operations team with operations and facilities management, events, and administrative support to two functional areas within AIIM.

Responsibilities

  • Processing of Ops/Finance/Investment team staff claims, DocuSign's, vendor invoices, etc.
  • Processing of Shared Services staff claims, vendor invoices, etc.
  • Filing and organizing records, invoices, and other important documentation.
  • Participate actively in planning and execution of company events and team functions.
  • Assist with Office maintenance and installations.
  • Assist and liaise with vendors and service providers.
  • Travel booking for Operations, Finance & Investment Team (ATAF).
  • Diary management for Operations, Finance & Investment Team (ATAF).
  • Administration for Operations, Finance & Investment Team (ATAF).
  • DocuSign processing for Finance departments.
  • Management of Access control system.
  • Assist with administration of the Subscriptions database/renewals/applications for the company.
  • Vendor onboarding.
  • Assist with Staff onboarding.
  • Asset management (administration/audits/updates).
  • Insurance administration (Renewals, claims, processing).
  • Health & Safety compliance.

Skills, Qualifications and Experience required:

  • Matric, with relevant tertiary qualification/courses.
  • 3 to 5 years relevant experience, preferably in Financial Services.
  • Advanced MS office skills.
  • Knowledge of DocuSign, Expense point and Travel IT (not essential but highly preferred).
  • Able to work comfortably in an open, fast paced environment.
  • Leaning agility essential especially with new systems or ideas.
  • Fully multi-skilled across systems and processes.
  • Office management experience.

Personality Attributes and Competencies:

  • Excellent written and verbal communication skills.
  • Time-management skills.
  • Ability to build rapport and engage at an executive level.
  • Excellent intellectual & conceptual abilities.
  • Flexible & dynamic – self-motivated, can work independently, results driven, ability to deal with change.
  • High energy level, strong sense of teamwork and a 'can do' attitude.
  • Strong execution – ability to close off effectively on tasks and projects.
  • Ability to pay attention to detail.
  • Follow-through - the motivation to ensure the highest standards of quality and productivity are consistently maintained.
  • Organization skills.
  • Ability to multitask.
  • Interpersonal skills.
  • Forward thinking and innovative.

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders.

Closing Date

25 March 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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