Sectional Title Portfolio Administrator

3 weeks ago

Cape Town, South Africa Sandak-Lewin Property Trust Full time

Sandak-Lewin Property Trust (PTY) Ltd. is seeking an experienced Sectional Title Administrator to provide essential administrative support to our team and assist in managing a diverse portfolio of valued clients. This role involves multitasking across various areas, including finance, insurance, maintenance, and general administration, ensuring efficient portfolio management and high client satisfaction. Key Responsibilities Finance: Support Portfolio Managers with daily / monthly finance tasks. Finance: Implement debits credits, and recoveries on owner accounts. Finance: Handle levy increases, queries, and adjustments. Finance: Manage interest reversals and liaise with staff for debit order mandates. Insurance: Assist clients with insurance claims and ensure claim validity. Insurance: Obtain quotes and arrange for contractor work after claims approval. Insurance: Liaise with brokers for certificates and insurance valuations. Insurance: Handle insurance renewals and ensure premium payments (annually / monthly). Staff Management: Assist trustees with body corporate employee matters, including salaries, bonuses, and leave. Staff Management: Obtain quotes and manage contracts for cleaning, security, and other services. Maintenance: Arrange site inspections and consults for building maintenance. Maintenance: Gather quotes for redecoration and general upkeep of common property. Maintenance: Manage owner-related maintenance issues and ensure compliance with trustee instructions. Administration: Manage queries related to levies, body corporate (BC) matters, and from trustees. Administration: Update contact info, assist with rules enforcement, and assist in handling legal matters. Administration: Coordinate the loading of new buildings into the company system. Administration: Ensure constitutional requirements are met and documentation is filed accurately. Meetings: Organize AGMs, SGMs, and trustee meetings. Meetings: Prepare and circulate meeting notices, agendas, and AGM packs. Meetings: Assist in compiling and circulating minutes after meetings, ensuring compliance with PM requests. Meetings: Ensure minute books are kept updated. General Support: Offer continuous assistance to the Portfolio Manager and staff. General Support: Deal with client concerns in a professional and efficient manner. Skills & Requirements Experience: Ability to work independently towards deadlines, prioritise tasks, and manage administrative duties efficiently, with a minimum of 3 years' experience in a similar role. Transport: Own transport is beneficial and must already reside in Cape Town. Qualification: Sectional Title qualification / certification is preferred. Client Relations: Proven experience in client satisfaction is essential. What We Offer We provide a market-related salary based on your experience and qualifications, along with the opportunity to work within a dynamic and supportive team, with room to grow. Employment equity goals will be a key factor in our selection process. We are committed to transformation and addressing past inequalities. #J-18808-Ljbffr

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