AH 415554 - Legal Secretary

4 weeks ago

Johannesburg, South Africa Professional Career Services Full time
Employer Description

A well-established and reputable, medium-sized Law firm located in Braamfontein, Johannesburg.

Job Description

Reports To : Director; dotted report line to Professional Staff.
Job Grade: Must have worked as a legal secretary for between 5 and 8 years minimally.

Job Purpose: The secretary is responsible for providing secretarial and administrative services in an efficient, professional, effective & supportive manner to directors and professional staff of the firm.

Key Performance Indicators: Drafting and typing of pleading, agreement and other documents. Proficient with Excel and PowerPoint. Secretarial and administrative assistance with running legal practice. Capturing and finalizing fees on AJS. Send invoices to client. Assist with collecting outstanding invoices. Preparing documents for tenders. Business travel bookings. Dictaphone typing. Good writing skills

General Responsibilities/Duties:
Attend to all verbal, dictated and written instructions given by allocated directors and professionals
Screening of calls as well as message taking for allocated directors and professionals
Assist with queries regarding client payments, deposits and requisitions for payments and receipts
Liaising with clients telephonically
Typing documents, including affidavits, particulars of claim and court notices
Typing, compiling and preparing reports, presentations and correspondence for directors and professionals
Manage diary deadlines and correspondence
Assist with general queries from directors and professionals
Handling all confidential matters with discretion
Registration and archiving of files

Logistical Support:
Arrange travel booking and accommodation for directors and professionals
Submit travel claims to accounts department

Tender Administration:
Compile tender documents and prepare tender packs
Basic understanding of tender submissions

Fees and Accounts:
Accurate opening of files on AJS, ensuring that the take-on form has all the required information and is signed off by the director
Entering time on AJS for directors
Ensuring that the accounts department is accurately informed of allocations for all disbursements made on behalf of clients
Finalising fees and invoices timeously at month-end
Timeous finalising of accounts and dispatching to clients
Assisting directors with collecting outstanding payments
Undergoing training deemed necessary on new equipment or systems and ensuring that he/she is informed and up to date on office procedures

Ad-Hoc
The duties and responsibilities contained in this job profile are not exhaustive. The employer is entitled to instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job profile, or in accordance with operational requirements.

Qualifications

Relevant Qualifications will prove advantageous.

Skills

Minimum of 5 years experience within a Legal Secretarial role. Stable Track Record. Strong written and verbal communication skills. Good typing and Dictatyping Experience and capability. Efficient, professional, effective & supportive.

Benefits

Negotiable. Secure Parking and Access to offices.

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