Contractor - Procurement to Pay Supervisor

3 weeks ago

Cape Town, South Africa Astron Energy Ltd. Full time
Job title : Contractor - Procurement to Pay Supervisor Job Location : Western Cape, Cape Town Deadline : December 19, 2024 Quick Recommended Links
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Key Responsibilities

  • Ensure all purchasing is conducted in accordance with Company’s Contract & Procurement Policy & Procedures. Ensure that all procurement processes and decisions are in accordance with requirements, are transparent and supported by appropriate documentation. 
  • Contribute and drive forward a plan for continuous improvement in the procurement process.
  • Procurement Strategy Development - create and implement strategies and strategic spend categories including gathering and analyzing business and market intelligence (capacity and capability) to assist strategic decision making.
  • Develop Approved Vendor Lists per category for new suppliers.  Ensure all suppliers are approved and registered in accordance with company procedures and determine pre-qualification criteria of new suppliers as required.
  • Preparation and execution of pre-qualification and procurement tenders including pre-qualification questionnaires, Invitations to Tenders, manage in-house preparatory works (to include evaluation criteria and methodology, technical and commercial evaluation paperwork for recommendation of award;
  • Prepare and execute procurement activities including strategy, pre-qualification, tender list development, invitations to tender, preparatory works (to include evaluation criteria and methodology, technical and commercial evaluation paperwork for recommendation of award (to management and JV Partners), order preparation and award.
  • Preparing pre-qualification, RFQ/ITT, Order, amendment order(s) and close out documentation for the supply of equipment and materials;
  • Prequalification and identification of suitable companies for issue of RFQs/ITT’s using industry knowledge and Company standards.
  • Preparation/drafting tender documents and issue of RFQs/ITTs followed by clarification, evaluation, negotiation, recommendation and contract drafting for execution.
  • Coordinate on contractual, commercial, taxation, insurance, HSE and legal issues with relevant internal stakeholders.
  • Negotiating on price and achieving demonstrable price reductions in the procurement of goods and services
  • Negotiation of Contractors’ qualifications and exceptions during tender evaluation.
  • Preparation of documents for presentation to Tender Board and Partner(s).
  • Obtaining necessary internal approvals in accordance with applicable DOA and external (Partner and Government) approvals.
  • Post-award contract administration of Orders: supplier performance management; contractual correspondence; agreement, drafting and processing of claims, amendments and variations; approval of invoices, as appropriate; securing internal approvals; Monitor contractor reporting and investigate any anomalies. Review and resolve, including necessary internal consultations, any VORs and issue VOs or Amendments, as necessary. Prepare contractual and commercial correspondence, and ensure maintenance of correspondence files.
  • Expediting management to ensure Orders delivered in accordance with contractual obligations
  • Develop Master Supply & Purchase Agreements for main equipment categories.
  • Identify risks to delivery (threats and opportunities) and develop appropriate measures to mitigate/manage.
  • Provide input into budgets and cost forecasting, as required.

Professional Qualification and Certifications:

  • Bachelor’s degree.  Bachelor’s degree in supply chain management, Business Administration, or a related field

Work Experience: 

  • Experience in procurement Operations, tactical buying, sourcing and Category Management and experience of SAP S4Hana and/or SAP Ariba would be an added advantage. Able to prioritize and manage multiple competing priorities in a fast-paced environment. 
  • Minimum 10 years of experience in, procurement, or supply chain management, with at least 5 years in a leadership or supervisory role.

Knowledge and skills: 

  • Minimum experience MS Office Proficiency, word, outlook, excel and PowerPoint.  The best candidate will have a broad skill set including leadership development, good communication, analytical, excellent business judgment, strong vendor management, curiosity about how things work, and processes can be improved. 

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