Payroll Officer

2 weeks ago

Stellenbosch, South Africa Invisionhr Full time

Summary : We’re hiring a detail-driven Payroll Officer to manage end-to-end payroll for multiple clients, ensuring accuracy, compliance, and exceptional client service. Location : Stellenbosch, South Africa Work set-up : In-Office / Hybrid Responsibilities Manage the end-to-end payroll process for multiple clients, ensuring accuracy, compliance, and timely execution of all payroll runs (weekly, bi-weekly, monthly). Oversee the calculation and processing of earnings, deductions, allowances, and benefits, including medical aid, pension, and statutory deductions. Ensure statutory compliance with all South African payroll-related laws and regulations (PAYE, UIF, WCA, COIDA, EMP201, EMP501, IRP5). Prepare and submit all statutory returns and reconciliations within deadlines, liaising with SARS and Department of Labour as needed. Maintain accurate and up-to-date payroll records and reporting, safeguarding confidentiality in line with POPIA and other regulations. Handle SARS queries, verifications, and audits, ensuring efficient resolution and preventing penalties or non-compliance. Provide professional payroll advisory services to clients, resolving payroll-related queries, and assisting with payroll setup, onboarding, and terminations. Contribute to continuous improvement of payroll processes, ensuring efficiency, accuracy, and client satisfaction. Support the Payroll Team with guidance, training, and problem-solving where required. Collaborate with HR and Finance teams from the different companies to ensure alignment of payroll with employee lifecycle events and financial reporting. Requirements Education A 3-year Diploma or relevant tertiary qualification in Payroll, HR, Accounting, or related field (advantageous). Experience 4–5 years’ proven payroll experience within a multi-company or accounting environment. Solid track record of handling full payroll function independently. Technical Knowledge In-depth understanding of payroll legislation and compliance requirements (PAYE, UIF, WCA, SARS regulations). Strong knowledge of payroll best practices and employee tax regulations. Proficiency with payroll systems (SimplePay required; Payspace, Sage, or Pastel Payroll advantageous). Strong Excel and MS Office skills. Competencies Accuracy & Attention to Detail – consistently delivers error-free payroll processing. Compliance Focused – strong knowledge of statutory and tax regulations with ability to ensure full compliance. Analytical Thinking – able to reconcile payroll accounts, spot errors, and resolve discrepancies efficiently. Problem-Solving – skilled in resolving payroll queries and managing SARS interventions. Confidentiality & Integrity – maintains the highest level of discretion when handling sensitive employee data. Organisational Skills – capable of managing multiple client payrolls and meeting tight deadlines. Client Service Orientation – professional, responsive, and solutions-driven in client interactions. Collaboration – able to work well within a payroll / finance team and provide support to colleagues. Communication Skills – proficient in written and spoken English and Afrikaans. Adaptability – thrives in a complex, fast-changing environment and takes initiative to improve processes. #J-18808-Ljbffr

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