Admin Clerk

Join to apply for the Admin Clerk role at The HEINEKEN Company . We Go Places How about you? Immediate Superior: Maclen CaywoodJob Grade: 05Location: JohannesburgFunction: Supply ChainSub Function: Supply Chain - Other SupportType of Contract: PermanentReference Number: Closing Date: 05/12/2025 Job Purpose To ensure efficient functioning of the Warehouse Distribution and Administrative functions which support the warehouse team in a timely supply of stock to depots and direct customers within agreed service levels to exceed customer expectations. Key Responsibilities Safety: Ensure all safety rules are adhered within the Distribution Centre and display ambassadorship of the 12 lifesaving rules. Logistics Service Provider Contract Management: Record 3PL (3rd Party Logistics) OTIF Performances and report adherence to the shift Controller; communicate late arrivals with transport Controllers. Daily Logistics Capacity Planning: Manage call‑offs from suppliers and react timely when availability is at risk; raise critical issues to stakeholders and higher management when necessary and communicate the impact of changes to the plan to relevant stakeholders. OPEX: Partake in cost‑saving initiatives (TIMWOODS); update departmental assets and propose replacements when due; assist with Administrative Budget Preparations; ensure COUPA expenditure is in line with Monthly ROFO commitments. Operational Objective / KPI’s: Understand the site’s objectives and add value; monitor 3PL Supplier CFR weekly performances; take part in 5‑Why problem solving and assist with coaching Admin Clerks; consistently meet operational key performance indicators within the DAC space; ensure 5S implemented, maintained and improved towards maturity; ensure effective document control and traceability; perform a traceability mock recall – Document Process; perform STO processing of BLE (Botswana, Lesotho and Eswatini) coupled with Exports. Operational Planning and Execution: Effectively control stock movements by ensuring the applicable Export documentation is generated, signed off and filed; ensure Stock system reflects physical stock in real time through timely processing of stock movement transactions; lead the CHEP stock count process and assist with WMS stock take administrative tasks; perform job observations to validate staff development opportunities; allocate online training to admin clerks; timeously ship customer orders; deliver correct product on time and in full; perform ICC reviews; manage non‑conformance process; ensure financial controls; ensure controlled use of outsourced labour via COUPA; apply TPM practices; meet Service Level Agreements; build relationships with customers/suppliers and Export Controller; contribute to innovations and near misses; log STO Queries and resolve within 48hrs. TPM and Continuous Improvement: Be a custodian for lifelong learning and complete online courses within defined timeframes; record logistics KPI’s according to Heineken standards and keep DCS Charts updated. Leadership: Collaborate across departments and sources of supply; lead 5Why problem solving within department. Job Requirements Minimum in Supply Chain, Operations, Industrial Engineering, Logistics, or related qualification. 1–3 years relevant experience, preferably in warehousing and distributions. Computer literacy with sound working knowledge of SAP and proficiency in Excel and PowerPoint. We recognise, appreciate and value inclusion and diversity. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. You must be fully eligible to live and work in South Africa to apply. #J-18808-Ljbffr